Ten Tips for Winning Thank-You Letters
1. When you are conducting a job search, an effective thank-you
letter after an interview can leave a positive impression with an
employer. This, in turn, will help to distinguish you from other
2. You should send the letter within 48 hours following the
3. Always address a thank-you letter to a specific individual, not
just the general title "Director of Personnel." Be sure name is spelled
4. Make sure your thank-you letter is business-like in appearance. It
should be printed on the same paper stock as your resume. Always have
someone proofread your letter before sending it.
5. Write each thank-you letter separately, even if you follow a
similar form for each letter. The letter should highlight what was
discussed in your interview and reiterate your qualifications and
6. Once you receive and accept a job offer, send your new employer a
thank-you letter. This is an effective way to get a good start in
forming a positive relationship with your new employer.
7. Thank-you letters in response to telephone conversations and
informational interviews should be short. Restate the major points of
the conversation and express your appreciation for assistance.
8. If you withdraw from consideration for a position or turn down an
offer, send a polite and positive thank-you letter which leaves the door
open for future consideration.
9. In response to a rejection, follow a similar format. Express your
gratitude for being considered, as well as your continuing interest in
working for the company.
10. If you terminate employment for any reason, send a thank-you
letter to your former employer. Be positive--this letter can "clear the
air," if necessary, and generate positive references.
Reference: High Impact Resumes and Letters by Ronald Krannich and
William J. Banis.