A. Name and Address
- Type your name in all caps, in a fairly large font (18, 20),
centered across the top of the page.
- Always include all of your contact information. You want the
employer to be able to mail, call, or e-mail you at both your home
and school address. The best idea is to type your current and
permanent addresses centered on the left and right respectively.
- Separate the name/address from the rest of the resume with a
Campus Box 2020
3135 Oakdale Ave.
Greenwich, CT 43532
- Your resume will probably be the only place you will ever get
away with writing sentence fragments. Brevity is of the utmost
importance. Get the point accross with as much force and as little
writing as posssible. Employers don't want to file through lots of
words looking for what they need.
- Spell your name in all caps. Separate your contact information
from the resume with a horizontal line.
- List the categories (objective, education, etc.) down the left
side of the page, in all caps, followed by a colon.
- Use bulleted lists for profile, activities, and experience
synopses whenever possible. Use minimal prose!!
- Underline sparingly. This is used most often for the position,
company, city and state in the "experience" category.
- Bold the section headings, gpa, and anything especially
- Don't use italics except as they are usually used in
publications. Italics tend to really mess up the overall feel of
- Try not to change fonts any more than necessary. You're looking
for a uniform, neat, and concise sheet.
3. Cover Letter
- Always include a cover letter with your resume. Never
send a plain resume to a potential employer.
- This is your chance to use eloquent prose to briefly introduce
- Individualize a cover letter for each company you apply to.
- The employer will look at the cover letter for about eight
seconds, so be brief.
Format: use block letter style
applicant's phone no.
date of letter
employer's name and title
Opening Paragraph: State why you are writing, name the position or
type of work you are interested and how you heard about the opening.
Middle Paragraph: Explain why you are interested in working for the
employer and specify your reason for desiring this type of work. If you
have relevant experience, highlight it here and emphasize skills.
Closing Paragraph: Refer the reader to your enclosed resume. Have
an appropriate closing to pave the way for an interview.
- You will not have room to list your references on your resume.
Saying "references available upon request" is perfectly acceptable.
- Make sure that you ask your references before listing them so
that they aren't caught off guard by calls from potential employers.
- Be careful when choosing references. Some can be brutally
honest when contacted. Don't assume that they will give you a good
reference just because they're affiliated with an institution you
are in, had you in class, or like you personally. Employers are
especially interested in your research advisor's comments and may be
suspecting if he/she is not listed as a reference.
- List the reference's name, title, place of employment, address
at work, and work phone number. Their e-mail address may also be
very helpful to the employer.
6. Resumes On the Web
As the internet becomes a more acceptable professional medium for
communication, placing your resume on the web is a good idea for
impressing potential employers. However, an internet edition of your
resume is not an acceptable replacement for a well-constructed
hard copy. Always send a hard copy of your resume, even if you
have published an internet resume.
Here are some hints about web resumes:
- Make sure your resume prints out in an acceptable format. You
may need to use trial and error. Print the page and adjust margins
and other settings until you get it right. Employers will most
likely try to print out the page after they browse it.
- Internet resumes have a huge advantage over hard copies in that
they can be updated on the fly and they are living. You can not
only describe your research briefly but link to a more detailed
description. You can also provide a few other links to your
employer(s)' web pages or your educational intitution(s)' webpages.
Don't go too heavy on the links though. Two or three are
appropriate. Also, resist the urge to type "click here" or "here is
the link" or other obvious connections. Only link a few words, the
name of your undergraduate institution for instance, and let that be
- Be sure to include the date of last update so that the employer
knows how recent the information is.
7. More information