Other Correspondence for Job
Letter Inquiring about Application Status
If you have not heard anything
from the employer since submitting your application at least two weeks
prior, try to reach the employer by telephone first. If that does not
work and you can locate an e-mail address, send one something like this.
Inquiry Letter Example
|Dear Ms. Clary:
I applied for your Account Representative position in the Walnut
Creek area about three weeks ago and have not yet had a response.
Since I am very interested in this position with your company, I am
writing to inquire about the status of my application. Is the
position still available? If it is, when might I hear if I have been
selected for an interview?
I really appreciate your taking the
time to read and respond to this note. Thank you for your
2525 Orange Avenue
Chico, CA 59296
Inquiry Letter Example
|Dear Ms. Rodgers:
About five weeks ago I submitted a
resume to Ms. Sarah Frick, Director of Personnel, seeking a position
as Statistician at Henry & Hitchcock, Inc. Subsequently, I received
a response from you stating that I would be considered if a vacancy
I am writing on this occasion in the
hope that employment opportunities have improved and that a position
is now available. If not, please update my resume to indicate my
continued availability and interest in a position with Henry &
Thank you for your time and
Request for More Information
You might send this type of letter
when you have been offered a job but need more information to reach a
decision, or if you are applying for the position and need information
prior to the interview. Usually a request such as this is made by phone,
but whether you say it or e-mail it, the message is the same.
for More Information Letter Example
|Dear Ms. Simmons:
First, may I thank you for the offer
of employment as a _________________________ I am extremely happy to
have this opportunity and confident I can promote the goals of the
There are, however, a few questions I
have regarding your firm and the position you’ve offered me. Your
offer did not include information about benefits provided by your
organization. I would appreciate clarification of this (these)
matters prior to my final acceptance.
I am looking forward to your reply
and to working for (company name).
Request for Extension of Time
If you have
received a job offer and the company would like you to make a decision
by a certain date, you can request an extension. Again, this type of
exchange usually occurs over the phone, but may also be appropriate for
e-mail if you or the employer wish.
for Extension of Time Letter Example
|Dear Mr. O'Grady:
Thank you very much for your offer of employment as a Manager
Trainee with XYZ Corporation. I am very interested in the position,
but would like to request additional time to make my decision.
As you know, I am interviewing on
campus this semester and considering several companies. The position
with XYZ offers the long-range opportunity I am seeking, but I want
to be sure that I am making the right decision. I hope to accept a
position knowing I considered everything and can then focus
whole-heartedly on making a contribution to the right employer.
I would like an extension until May1.
Please let me know if that is possible and thank you again for the
Sincerely, John Davis
Rejection of Job Offer
If you are rejecting a job offer,
the important thing is to be as diplomatic as possible, since you never
know what may happen.
Letter Declining Job Offer Example
|Thank you for the offer of a
position as a Sales Recruiter with Martain and Martain. After
extensively considering my job offers, I have chosen to accept a
position with another company. It was a difficult decision because
your offers were comparable and I liked both companies, but location
was the deciding factor.
Thanks again for all the
consideration you provided.
Sincerely, Carrie Outtheplan