Interview Thank You Letter
After an interview, it is polite and professional to send a thank-you
letter to your interviewer. Although it may be this individual's job to
conduct interviews, he or she has nonetheless devoted an important
amount of time to discuss your qualifications and achievements.
Thank-you letters can vary in length from a few sentences to a few
paragraphs depending upon how you would like to utilize the letter. A
thank-you note can accomplish the following:
- Thank the interviewer for his or her time, which is done easily
by simply writing "Thank you" or "I would like to thank you" at the
beginning of the letter.
- Emphasize your qualifications. You may include phrases like
"With my strong communication skills, I believe that I would be an
asset to your firm" or "With my determination for success and
ability to work well with others, I would be a strong resource at
your organization". You don't need to include details about your
qualifications if you have already discussed them at the interview.
Simply recap one or two of your most outstanding merits or
strengths. However, you can also use the thank-you letter to mention
skills or experience you offer that you did not get to discuss at
- Integrate an opportunity for continuing communication with the
interviewer and/or the employer. Even if you don't think the
interview went smoothly, write your thank-you letter with
confidence. Indicate that you continue to be interested in the
position. Statements such as "I am interested in starting a career
at (name of employer)" or "I would be willing to discuss my interest
again with you at your convenience" will keep channels open for
other interviews or perhaps an offer.
If your interviewer told you that he or she would pass your resume to
someone else, express your appreciation and state your enthusiasm to
meet this person. Employers want to know that you are excited about the
possibility of employment and that you are eager to continue the
interview process. This correspondence paves the way for further contact
from the interviewer or another person at the company.
In addition to keeping communication open, sending a thank-you letter
will tell the interviewer that you already have the polished etiquette
skills of a professional employee. In general, you should type your
thank-you letters and envelopes in business form. In some cases, you may
feel it is appropriate to hand write a thank-you note to the
interviewer. If you choose this method, make sure that your handwriting
is very legible and use plain stationery.
Thank-you letters should be sent promptly within a few days after the
interview. Make sure that you have the correct spelling of the
interviewer's name, title, and mailing address. As with your resume and
cover letter, correct format and spelling are essential. Carefully
proofread your thank-you letters.
If you interview with more than one person at an organization, it is
appropriate to send a letter to each person you have met. At some
on-site interviews, you may see many people during your visit. Even if
you interview with 20 different people, it is a good idea to write to
each one. Try to reflect on something you discussed with each
individual. Try to make each letter a bit different when you are writing
to several people at one employer.
Don't underestimate the power of etiquette and attention to detail.
The interview does not end when you head for the door. The possibility
of an offer continues with the thank-you letter.