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E-mail Resumes

Why use an e-mail format? Many different word processing applications exist ( such as WordPerfect, Microsoft Word, ClarisWorks, etc.) which operate on various computer platforms. This can make sending information difficult because you are unsure which specific program or platform the receiver uses to view documents.

What is ASCII Text? ASCII (American Standard Code Information Interchange) is a standard, common text language which allows different word processing applications to read and display the same text information. ASCII text enables anyone to construct an on-line resume so when prospective employers retrieve your resume via the Internet or e-mail, they will be able to view it no matter what kind of computer they are using.

STEP 1: To create an ASCII resume, all you need to do is type your resume using your favorite word-processing application, and then save it as a text only document (simple text for Mac users). This should be an option under your "save" or "save as" command. You can also use a text program to compose your resume.

Because ASCII will not recognize special formatting commands specific to your word-processing program keep in mind these following tips:

Special characters ("smart quotes," or mathematical symbols) -do not accurately transfer in text format.

Tabs- do not use tabs; use your spacebar instead.

Alignment - the default for ASCII is to make everything left justified, so if you want to

indent a sentence or center a heading, use the spacebar.

Word wrap - do not use this feature when composing your resume; use hard carriage returns to insert line breaks.

Fonts - fonts will become whatever a computer uses as its default face and size so boldface, italics, and various sizes will NOT appear in the ASCII version.

Spell check - check your document before you save it as a text file.

STEP 2: Once you have created your text file, copy or cut your text. Next, open your e-mail message. Put your cursor in the body of the e-mail message and use the "paste" command to bring in your resume. Check the resume again to make sure there are no errors. You may need to make some minor adjustment to the text at this point.

If you do not wish to cut and paste your resume, you can save the text file as an attachment and attach it to your e-mail message.

Finally, send your e-mail message. It is recommended that you practice e-mailing your resume by sending it to yourself or to a friend. This way you can see how it will look for the receiver.

More: Submitting Resumes Electronically

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