Sheriffs Records Supervisor
Salary: $16.60-$20.27 hourly / $2,888-$3,525 monthly / Range:
DEFINITION: Under general direction, supervises clerical staff
and performs clerical duties within a criminal, inmate, or warrant
records processing unit or on an assigned shift; and performs
related duties as required.
DISTINGUISHING CHARACTERISTICS: The classification of Sheriff's
Records Supervisor I is distinguished from the classification of
Sheriff's Records Supervisor II by the former's responsibility for
the direct supervision of clerical staff, and the latter's overall
responsibility for the Sheriff's Records Bureau.
EXAMPLES OF DUTIES:
1. Plans, organizes, schedules, evaluates, and assigns work of
clerical support staff on an assigned shift.
2. Arranges formal training of subordinates; supervises, and
monitors structured on-the-job-training programs; and maintains
3. Assists in developing records process procedures and quality
control standards; researches errors, omissions, and systems
problems; and recommends corrective action.
4. Assists staff with Department of Justice reports, validations,
and audits that involve the Information Services Bureau.
5. Conducts special studies; gathers, analyzes, and researches
complex records cases to resolve problems.
6. Approves or denies requests for release of information, including
subpoenas and court orders; monitors records sealings; maintains
exceptionally confidential records; performs more difficult records
and warrants processing tasks.
7. Assumes duties of Sheriff's Records Supervisor II in his/her
1. Possession of a high school diploma or equivalent, and three
years of progressively responsible records processing experience;
2. two years of experience performing duties equivalent to a
Sheriff's Records Specialist with Santa Barbara County; or,
3. one year of experience performing duties equivalent to an Intake
and Release Specialist with Santa Barbara County, or,
4. a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and that
provides the required knowledge and abilities.
Additional Requirements: Willingness to work shifts and weekends;
may be asked to accept assignments inside a locked facility and to
interact with hostile, occasionally derisive, individuals.
Knowledge of: principles and techniques of staff training programs
and skills development; work flow analysis, work organization, and
records management; required codes, ordinances, court documents, and
departmental procedures governing records systems; local, state, and
national records access and transmission methods; mandated
Ability to: supervise, train, and evaluate clerical staff; present
oral or written instructions and explanations; assist trainees/staff
with problem-solving; research, interpret, and apply legal
procedures governing records information; communicate with the
public, staff, other county departments and outside agencies;
exercise independent judgment to resolve unusual problems; complete
work under pressure of immediate deadlines with potentially serious
consequences of error.
Background Check: Applicants will be required to pass a background
investigation. Current or excessive use of drugs, sale of drugs,
serious criminal history, or deception relating to employment
history may bar employment.