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Sheriffs Records Supervisor

Salary: $16.60-$20.27 hourly / $2,888-$3,525 monthly / Range: 4966

DEFINITION: Under general direction, supervises clerical staff and performs clerical duties within a criminal, inmate, or warrant records processing unit or on an assigned shift; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: The classification of Sheriff's Records Supervisor I is distinguished from the classification of Sheriff's Records Supervisor II by the former's responsibility for the direct supervision of clerical staff, and the latter's overall responsibility for the Sheriff's Records Bureau.


1. Plans, organizes, schedules, evaluates, and assigns work of clerical support staff on an assigned shift.
2. Arranges formal training of subordinates; supervises, and monitors structured on-the-job-training programs; and maintains training records.
3. Assists in developing records process procedures and quality control standards; researches errors, omissions, and systems problems; and recommends corrective action.
4. Assists staff with Department of Justice reports, validations, and audits that involve the Information Services Bureau.
5. Conducts special studies; gathers, analyzes, and researches complex records cases to resolve problems.
6. Approves or denies requests for release of information, including subpoenas and court orders; monitors records sealings; maintains exceptionally confidential records; performs more difficult records and warrants processing tasks.
7. Assumes duties of Sheriff's Records Supervisor II in his/her absence.


1. Possession of a high school diploma or equivalent, and three years of progressively responsible records processing experience; or,
2. two years of experience performing duties equivalent to a Sheriff's Records Specialist with Santa Barbara County; or,
3. one year of experience performing duties equivalent to an Intake and Release Specialist with Santa Barbara County, or,
4. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Requirements: Willingness to work shifts and weekends; may be asked to accept assignments inside a locked facility and to interact with hostile, occasionally derisive, individuals.

Knowledge of: principles and techniques of staff training programs and skills development; work flow analysis, work organization, and records management; required codes, ordinances, court documents, and departmental procedures governing records systems; local, state, and national records access and transmission methods; mandated statistical reports.

Ability to: supervise, train, and evaluate clerical staff; present oral or written instructions and explanations; assist trainees/staff with problem-solving; research, interpret, and apply legal procedures governing records information; communicate with the public, staff, other county departments and outside agencies; exercise independent judgment to resolve unusual problems; complete work under pressure of immediate deadlines with potentially serious consequences of error.

Background Check: Applicants will be required to pass a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment.

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