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Sheriffs Records Specialist Trainee

Salary: $12.75-$15.56 hourly / $2,217-$2,706 monthly / Range: 4436

DEFINITION: Under close supervision, to learn departmental records processing procedures and to assume progressively responsible independence in performing records processing tasks.

DISTINGUISHING CHARACTERISTICS: Incumbents in this class learn the work procedures and protocols of record maintenance within the Sheriff's Department. Incumbents are expected to promote to the class of Records Specialist within 6 to 12 months after completing the training program. This class differs from the Clerk Typist II class in that the former involves shift work, weekend work, holiday work and extensive operation of a computer.


1. Participates in structured on-the-job training programs to understand unit functions, procedures, and regulations.
2. Assisted by supervisor or designated mentor, performs progressively independent records processing tasks.
3. Independently performs routine clerical tasks such as logging and distributing materials, recording or entering standard report information, alphabetizing, and storing and retrieving files.
4. With assistance, responds to public inquiries in person and over the phone.
5. Learns to apply critical job standards in specific situations, for example: confidentiality of records, liability of false arrest, avoiding erroneous releases.
6. Learns to operate modern record systems equipment including computer terminals, teletype, fax or radio as required to perform assigned duties.

EMPLOYMENT STANDARDS: Education equivalent to graduation from high school and equivalent combination of training, education and experience that would provide the required knowledge and abilities.

Knowledge of: general knowledge of basic alpha numeric and record-keeping methods, and office equipment uses and features such as computer terminals, printers, calculators, copy and fax machines.

Ability to: learn legal procedures related to confidentiality, processing and dissemination of criminal history, incident information, warrant transactions; communicate with the public, staff, other departments and agencies to obtain or release required information; type at the rate of 35 net wpm; index and alphabetize records; make simple arithmetic computations and follow oral and written instructions; complete work under pressure of deadlines with potentially serious consequences of error.

Willingness to work weekends; may be asked to accept assignments inside a locked facility and to interact with hostile, occasionally derisive individuals.

Applicants will be required to pass a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history or deception relating to employment history may bar employment.

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