Sheriffs Records Specialist Trainee
Salary: $12.75-$15.56 hourly / $2,217-$2,706 monthly / Range:
DEFINITION: Under close supervision, to learn departmental
records processing procedures and to assume progressively
responsible independence in performing records processing tasks.
DISTINGUISHING CHARACTERISTICS: Incumbents in this class learn the
work procedures and protocols of record maintenance within the
Sheriff's Department. Incumbents are expected to promote to the
class of Records Specialist within 6 to 12 months after completing
the training program. This class differs from the Clerk Typist II
class in that the former involves shift work, weekend work, holiday
work and extensive operation of a computer.
EXAMPLES OF DUTIES:
1. Participates in structured on-the-job training programs to
understand unit functions, procedures, and regulations.
2. Assisted by supervisor or designated mentor, performs
progressively independent records processing tasks.
3. Independently performs routine clerical tasks such as logging and
distributing materials, recording or entering standard report
information, alphabetizing, and storing and retrieving files.
4. With assistance, responds to public inquiries in person and over
5. Learns to apply critical job standards in specific situations,
for example: confidentiality of records, liability of false arrest,
avoiding erroneous releases.
6. Learns to operate modern record systems equipment including
computer terminals, teletype, fax or radio as required to perform
EMPLOYMENT STANDARDS: Education equivalent to graduation from high
school and equivalent combination of training, education and
experience that would provide the required knowledge and abilities.
Knowledge of: general knowledge of basic alpha numeric and
record-keeping methods, and office equipment uses and features such
as computer terminals, printers, calculators, copy and fax machines.
Ability to: learn legal procedures related to confidentiality,
processing and dissemination of criminal history, incident
information, warrant transactions; communicate with the public,
staff, other departments and agencies to obtain or release required
information; type at the rate of 35 net wpm; index and alphabetize
records; make simple arithmetic computations and follow oral and
written instructions; complete work under pressure of deadlines with
potentially serious consequences of error.
Willingness to work weekends; may be asked to accept assignments
inside a locked facility and to interact with hostile, occasionally
Applicants will be required to pass a background investigation.
Current or excessive use of drugs, sale of drugs, serious criminal
history or deception relating to employment history may bar