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Sheriffs Records Specialist

Salary: $13.87-$16.94 hourly / $2,413-$2,946 monthly / Range: 4606

DEFINITION: Under general supervision, to record, file and retrieve information on criminal incidents, wanted and in-custody suspects and jail sentenced inmates; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is the experienced working level class in which incumbents perform the full range of record maintenance duties within the Sheriff's Department involving the criminal records management system, warrants or inmate records. This class differs from the Clerk Typist II class in that the former involves shift work, weekend work, holiday work and extensive operation of a CRT. The working environment of the Records processor class involves release of highly confidential information, short response time deadlines and serious consequence of error.


1. Receives and verifies incoming warrants; enters active warrants in local and state-wide records systems; checks warrant status on field detainees and in-custody suspects; confirms and abstracts warrants to other agencies and field officers; arranges holds, transportation and extraditions; purges system of inactive, invalid or recalled warrants.
2. Logs, sorts and distributes officers field reports; enters data to local and nationwide computer records system regarding missing or wanted persons, firearms and property; initiates computer inquiries to retrieve criminal history, motor vehicles or crime suspect data; reviews reports to extract statistical data for computer entry; responds to urgent requests for information from other agencies by telephone, teletype, and fax; assists public at counter; assures records confidentiality releasing all information per legal guidelines and local regulations.
3. Establishes and maintains records on in-custody individuals; prepares daily transportation and release rosters; computes inmates sentence time resolving any discrepancies with court staff and accounting for good time/credits/loss of time demerits; accepts cash bail and bail bonds; performs pre-release warrant checks; teletypes notice to other agencies holding warrants on inmates; provides public and family status information on inmates, explains jail regulations, accepts money for inmate commissary accounts.
4. Routes incoming calls and provides general information; prepares activity reports; monitors traffic communication systems and a variety of alarms; performs personal searches of female prisoners; accompanies Sheriff's Deputy on required rounds into the female detention dormitories and during transport of female prisoners.

EMPLOYMENT STANDARDS: Education equivalent to high school graduation; and:

1. One year of general clerical experience; or,
2. equivalent combination of training, education and experience that would provide the required knowledge and abilities.

Knowledge of: general office procedures and practices; office equipment uses and features such as computer terminals, printers, calculators, copy and fax machines and radio communication equipment; alphabetic, numeric, subject, chronologic indexing and filing record keeping methods with a knowledge of criminal records systems.

Ability to: understand and apply legal procedures related to confidentiality, processing and dissemination of criminal history, incident information and warrant transactions; type at the rate of 35 wpm net; communicate with the public, staff, other county departments and outside law enforcement agencies to obtain or release required information; complete work independently under pressure of deadlines with potentially serious consequences of error; file and retrieve records; perform simple arithmetic computations; operate computer terminals, teletype, radio and switchboard.

Willingness to work shifts and weekends; may be asked to accept assignments inside a locked facility and to interact with hostile, occasionally derisive, individuals.

Applicants will be required to pass a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history or deception relating to employment history may bar employment.

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