Recorder Division Manager
DEFINITION: Under administrative direction, plans, supervises,
and administers the Recorder Division activities of the County
Clerk-Recorder's-Assessor Department; and performs related duties as
DISTINGUISHING CHARACTERISTICS: This is a single position class
responsible for effective organization of all County Recorder
Division activities. The incumbent is a second level supervisor
coordinating staff activities in recordation, indexing, storage and
retrieval of legal documents.
EXAMPLES OF DUTIES:
1. Plans, organizes, and directs through subordinate staff the
recording, indexing, copying, and preserving of legal documents and
vital statistics; develops short and long range plans; develops and
monitors division budget.
2. Monitors division revenues and fund balance projections; reviews
laws and legislation to determine impact on operations and budgetary
condition of division.
3. Prepares feasibility studies regarding recording procedures,
alternative storage media and technology and other topics;
researches and drafts Board agenda letters, memos, reports, and
4. Interviews, selects, trains, evaluates and disciplines staff;
initiates and plans staff meetings and training.
5. Acts as liaison with representatives of title companies, escrow
companies, and law firms.
1. Four years of fully responsible clerical experience with two
years if supervisory experience over clerical staff processing legal
documents or one year performing the full range of duties equivalent
to Santa Barbara County's Recorder Division Supervisor; or,
2. equivalent combination of training, education and experience that
would provide the required knowledge, and abilities.
Education: A four year degree from an accredited college or
university is desirable.
Knowledge of: state laws, policies and procedures associated with
county recorder administration; recording indexing techniques;
practices and principles of personnel management and supervision;
management and records management principles and practices; budget
techniques and practices; statutes concerning the adoption,
collection, and distribution of recorder and vital statistic fees
Ability to: supervise and direct staff; analyze, write and recommend
policies and procedures; develop and apply management techniques;
analyze situations and adopt a course of action; promote teamwork
within the work unit; maintain working relationships with county
officials, public and staff; make oral and written presentations.