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Recorder Division Manager

Salary: N/A

DEFINITION: Under administrative direction, plans, supervises, and administers the Recorder Division activities of the County Clerk-Recorder's-Assessor Department; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single position class responsible for effective organization of all County Recorder Division activities. The incumbent is a second level supervisor coordinating staff activities in recordation, indexing, storage and retrieval of legal documents.

EXAMPLES OF DUTIES:

1. Plans, organizes, and directs through subordinate staff the recording, indexing, copying, and preserving of legal documents and vital statistics; develops short and long range plans; develops and monitors division budget.
2. Monitors division revenues and fund balance projections; reviews laws and legislation to determine impact on operations and budgetary condition of division.
3. Prepares feasibility studies regarding recording procedures, alternative storage media and technology and other topics; researches and drafts Board agenda letters, memos, reports, and internal policies.
4. Interviews, selects, trains, evaluates and disciplines staff; initiates and plans staff meetings and training.
5. Acts as liaison with representatives of title companies, escrow companies, and law firms.

EMPLOYMENT STANDARDS:

1. Four years of fully responsible clerical experience with two years if supervisory experience over clerical staff processing legal documents or one year performing the full range of duties equivalent to Santa Barbara County's Recorder Division Supervisor; or,
2. equivalent combination of training, education and experience that would provide the required knowledge, and abilities.

Education: A four year degree from an accredited college or university is desirable.

Knowledge of: state laws, policies and procedures associated with county recorder administration; recording indexing techniques; practices and principles of personnel management and supervision; management and records management principles and practices; budget techniques and practices; statutes concerning the adoption, collection, and distribution of recorder and vital statistic fees and charges.

Ability to: supervise and direct staff; analyze, write and recommend policies and procedures; develop and apply management techniques; analyze situations and adopt a course of action; promote teamwork within the work unit; maintain working relationships with county officials, public and staff; make oral and written presentations.
 



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