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Purchasing Manager

Salary: $22.58-$27.56 hourly / $3,926-$4,793 monthly / Range: 5582

DEFINITION: Under general direction, plans, organizes, and directs the County's centralized purchasing activities; establishes policies and procedures for the buying of supplies, materials, equipment, and services; oversees County's mail and courier functions; and performs related duties as required. The Purchasing Manager holds all of the duties and responsibilities of County Purchasing Agent as defined in Government Code Sections 25500, 25501, and other related sections; and performs related duties and required.

DISTINGUISHING CHARACTERISTICS: This is a single-position class that reports to the Assistant General Services Director for Support Services. The incumbent is responsible for the development and implementation of County purchasing programs and procedures, budget development, and management of the division.


1. Plans, organizes, and directs the work of employees engaged in the buying of supplies, materials, equipment, and services, and in the processing of U.S. and interdepartmental mail; establishes goals, objectives, and performance standards for the purchasing and mail/courier divisions; establishes, implements, evaluates, and modifies purchasing policies and procedures; interprets and applies policies, laws, and regulations pertaining to government procurement and property disposal practices and ensures that the County is in compliance; analyzes performance and workload data and develops and implements procedural changes, new methods, or automated systems as appropriate, in order to increase efficiency and cost-effectiveness of the purchasing and mail/courier programs; participates in the preparation and monitoring of the division budget; selects, trains, and evaluates staff; resolves operational or personnel problems referred by subordinates.
2. Confers with County departments to determine purchasing needs, legal requirements, and product specifications, and to share information about cost and availability, vendor qualifications, and current technology; develops standardized specifications for the purchasing of commodities used by several departments; directs the advertising, opening, and receipt of bids and the making of awards; reviews bids, contracts, and purchase orders to ensure clarity; ensures maintenance of appropriate documentation and records; researches market conditions and new products; negotiates with vendors regarding purchase requirements, prices, trade and cash discounts, deliveries, current product development, and submission of bids and quotations for County purchases; investigates and resolves complaints from departments about products and services and from vendors regarding payments; evaluates vendor performance; corresponds with vendors and departments; coordinates the identification, distribution, and disposal of surplus County property, and oversees County auction.


1. Three years of experience providing administrative support to management in the collection and analysis of data and development and implementation of policies and systems; or,
2. three years of experience performing duties equivalent to those of a Buyer Senior with Santa Barbara County; or,
3. equivalent combination of training, education, and experience that would provide the required knowledge and abilities.

DESIRABLE QUALIFICATIONS: Possession of a Certified Purchasing Manager certificate issued by the National Association of Purchasing Management and/or graduation from an accredited college or university with a major in business or public administration or related subject.

Knowledge of: principles and practices of supervision and management; principles of customer service; standard English usage and grammar; basic budget development and monitoring; automated database systems.

Ability to: organize, prioritize, and direct the work of others; gather and analyze data; make recommendations and establish policy; establish and maintain working relationships with County departments and the business community; understand, interpret, and apply policies, laws, and regulations; prepare a variety of written documents; learn centralized, large-scale, diversified purchasing operations, including specification development, competitive bids, contract development and compliance monitoring; learn methods of product research and evaluation; operate a computer keyboard.

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