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Project Manager - County Disaster Recovery

Salary: N/A

THE POSITION: Under administrative direction, leads multidisciplinary teams of managers and professionals from the Public Works, Auditor-Controller, and other County departments in the coordination of Public Works' State and/or Federal disaster assistance recovery efforts. This project manager will serve as the County liaison to Federal and State representatives. This project manager will also monitor all claims for recovery; coordinate all FEMA, State and County inspections and meetings concerning recovery efforts; prepare Federal and State Damage Survey Reports, Hazard Mitigation Proposals, disaster grants and appeals; and perform related duties as required.

DISTINGUISHING CHARACTERISTICS: Project Managers are distinguished from departmental managers by primary assignment of highly skilled and specialized project management of time-limited highly technical projects. Project Managers are also distinguished from departmental managers by management of multidisciplinary teams made up of professionals from all sectors of the County, external consultants, citizen participation advisors, members assigned from other governmental agencies, non-profit organizations, and the private sector.

EXAMPLES OF DUTIES:

1. Directs and manages a multidisciplinary team in the development of plans, goals, objectives, policies, and procedures for completion of a project in a highly technical field; develops project schedule and budget; reviews project proposal or plan to determine time requirements and allotment of available resources to various phases of the project; establishes work plan and staffing for each phase of the project, and arranges for recruitment or assignment of project personnel; confers with project staff to outline work plan and to assign duties, responsibilities, and scope of authority; directs and coordinates activities of project personnel to ensure the project progresses on schedule and within prescribed budget; reviews status reports prepared by project personnel and modifies schedule or plan as required; coordinates project activities with activities with government regulatory or other government agencies; coordinates intra- and interdepartmental matters necessary to expedite the projects; and facilitates and troubleshoots the solution of problems associated with designing, implementing, leading, and completing projects.
2. Establishes and maintains contacts with internal and external stakeholders, boards, committees, and commissions to provide information, garner acceptance and support of the project, and ensure that the project meets customer needs; chairs project management meetings; prepares project reports for the Board of Supervisors, commissions, and other legislative bodies; and prepares press releases, gives interviews to the media to explain the project; serves as the County's principal point of contact for customers such as developers, property owners and tenants, vendors, builders, citizen groups, and the public responding to inquiries and providing information pertaining to the status of projects undergoing county review.
3. Confers with management and provides technical advice on the potential impacts of the project on such areas as organization, staffing, processes, and budget and to assure smooth functioning of newly implemented systems or procedures.
4. Coordinates selection of project staff; evaluates performance; and provides feedback to departmental managers regarding staff performance.
5. Conducts training classes and seminars on the techniques of project management and the operation of the County's project management system.

EMPLOYMENT STANDARDS:

1. Possession of a bachelor's degree and significant professional experience in: a) project management of multidisciplinary team(s), preferably in the public sector or a service-oriented agency in the private sector; and, b) a field related to State and Federal Disaster relief; or,
2.

a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Knowledge of: Robert T. Stafford Disaster Relief and Emergency Assistance Act; Code of Federal Regulations (44 CFR); State National Disaster Relief Act; National Disaster Assistance Ace (NDAA); Title 19 State Regulations for disaster assistance eligibility; NEPA and SEPA practices Office of State Regulations; Uniform Building Codes and County Codes and Standards; Engineering, Construction, and Appraising; Damage Survey Report writing; Standard office software; principles and practices of project management; and process engineering and re-engineering techniques and practices; principles and practices of specific technical field associated with project; principles and practices of business and public administration; research, analytical, and data collection techniques; principles and practices of management, supervision, and training; federal and state regulations related to the project; and budget administration.

Ability to: coordinate all response and relief efforts of a State and/or Federal disaster regarding eligibility for funding from State and Federal agencies; coordinate responses with County managers; act as County liaison with Federal and State representatives; write Federal and State Damage Survey Reports; communicate effectively with Federal and State reviewers; write Federal and State appeals; track all funding from State and Federal agencies; write Hazard Mitigation Proposals; manage project activities and the activities of multidisciplinary teams, establish, balance, and adjust priorities; establish and maintain effective working relationships; promote a customer-oriented approach toward meeting the needs of the County; develop cost-effective, performance-driven management systems; prepare and present clear and concise oral and written communications; prepare a variety of narrative documents including policy statements, management reports, and correspondence; speak effectively before small and large groups; establish standards and evaluate performance; provide advice in the consultation to system users; establish and maintain effective working relationships with system users, applicants and reviewers, other County personnel and the public; and review and analyze a variety of technical review comments on projects, and recommend appropriate action; resolve operational and procedural problems and conflicts; respond effectively to a variety of changing situations; interpret, manage, and prepare program performance budgets at the unit, cost center, division, department and project level.

 



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