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Project Manager - Capital Improvement

Salary: N/A

THE POSITION: Under the general supervision, directs multi-disciplinary teams completing specialized and highly technical projects related to capital improvement projects. Works with interdepartmental project teams involved specialized capital improvements projects and performs other related duties.

DISTINGUISHING CHARACTERISTICS: Project Managers are distinguished from departmental managers by their primary assignment to highly skilled and specialized project management of time-limited highly technical projects. Project Managers are also distinguished from departmental managers by management of multi-disciplinary teams made up of professionals from all sectors of the County, external consultants, citizen participation advisors, members assigned from other governmental agencies, non profit organizations, and the private sector.

Projects Managers in this classification are allocated to General Services and the Park Department. In General Services, the position manages capital improvement projects including capital equipment replacement, large remodels and new buildings, short and long range planning of space needs for county departments and making of recommendations regarding the feasibility of leasing of space. In the Park Department, the position manages projects related to recreation services and facilities, the Park Department's capital improvement program, grant and bond funding, lease agreements, and planning and land use issues. Both managers report to executive staff.

EXAMPLES OF DUTIES:

1. Directs and manages a multi-disciplinary team in the development of plans, goals, objectives, policies, and procedures for completion of a project in a highly technical field; develops project schedule and budget; reviews project proposal or plan to determine time requirements and allotment of available resources to various phases of the project; establishes work plan and staffing for each phase of the project, and arranges for recruitment or assignment of project personnel; confers with project staff to outline work plan and to assign duties, responsibilities, and scope of authority; directs and coordinates activities of project personnel to ensure the project progresses on schedule and within prescribed budget; reviews status reports prepared by project personnel and modifies schedule or plan as required; coordinates project activities with activities with government regulatory or other government agencies; coordinates intra and inter departmental matters necessary to expedite the projects; and facilitates and troubleshoots the solution of problems associated with designing, implementing, leading, and completing projects.
2. Establishes and maintains contacts with internal and external stakeholders, boards, committees, and commissions to provide information, garner acceptance and support of the project, and ensure that the project meets customer needs; chairs project management meetings; prepares project reports for the Board of Supervisors, commissions, and other legislative bodies; prepares press releases and gives interviews to the media to explain the project; serves as the County's principal point of contact for customers such as developers, property owners and tenants, vendors, builders, citizen groups, and the public responding to inquiries; and provides information pertaining to the status of projects undergoing County review.
3. Confers with management and provides technical advice on the potential impacts of the project on such areas as organization, staffing, processes, and budget and to assure smooth functioning of newly implemented systems or procedures.
4. Coordinates selection of project staff; evaluates performance; provides feedback to departmental managers regarding staff performance.
5. Conducts training classes and seminars on the techniques of project management and the operation of the County's project management system.

EMPLOYMENT STANDARDS FOR POSITION IN GENERAL SERVICES:

1. Possession of a Bachelor's degree in Mechanical Engineering, Civil Engineering, Project Management or closely related field and 5 years experience in project management experience in a supervisory or managerial capacity/role or,
2. equivalent combination of training, education, and experience which would demonstrate possession of the knowledge, skills, and abilities.

Knowledge of: Principles and practices of project management; and process engineering and re-engineering techniques and practices; principles and practices of capital improvement projects; principles and practices of business and public administration; research, analytical, and data collection techniques; principles and practices of management, supervision, and training; federal and state regulations related to the project; budget administration; building codes; principles of bidding; HVAC principles of maintenance and repairs methods; principles of electrical and building repairs.

Ability to: Manage project activities and the activities of multi-disciplinary teams; establish, balance, and adjust priorities; establish and maintain effective working relationships; promote a customer oriented approach towards meeting the needs of the County; develop cost effective, performance driven management systems; prepare and present clear and concise oral and written communications; prepare a variety of narrative documents including policy statements, management reports, and correspondence; speak effectively before small and large groups; establish standards and evaluate performance; provide advice in the consultation to system users; establish and maintain effective working relationships with system users, applicants and reviewers, other County personnel and the public; review and analyze a variety of technical review comments on projects, and recommend appropriate action; resolve operational and procedural problems and conflicts; respond effectively to a variety of changing situations; interpret, manage, and prepare program performance budgets at the unit, cost center, division, department, and project level.

EMPLOYMENT STANDARDS FOR POSITION IN PARK DEPARTMENT:

1. Possession of a Bachelor's degree and significant professional experience in:

a. project management of multi-disciplinary team(s), preferably in the public sector or a service-oriented agency in the private sector; and,
b. management of capital projects or programs relating to recreation services and facilities; or,

2. equivalent combination of training, education, and experience which would demonstrate possession of the knowledge, skills, and abilities.

Additional Qualifications: Possession of a valid California Class C Driver's License is required upon employment.

Knowledge of: Principles and practices of project management; and process engineering and re-engineering techniques and practices; principles and practices of capital improvement projects; principles and practices of business and public administration; research, analytical, and data collection techniques; principles and practices of management, supervision, and training; federal and state regulations related to the project; budget administration.

Ability to: Manage project activities and the activities of multi-disciplinary teams; establish, balance, and adjust priorities; establish and maintain effective working relationships; promote a customer oriented approach towards meeting the needs of the County; develop cost effective, performance driven management systems; prepare and present clear and concise oral and written communications; prepare a variety of narrative documents including policy statements, management reports, and correspondence; speak effectively before small and large groups; establish standards and evaluate performance; provide advice in the consultation to system users; establish and maintain effective working relationships with system users, applicants and reviewers, other County personnel and the public; review and analyze a variety of technical review comments on projects, and recommend appropriate action; resolve operational and procedural problems and conflicts; respond effectively to a variety of changing situations; interpret, manage, and prepare program performance budgets at the unit, cost center, division, department, and project level.
 



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