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Planning And Development Deputy Director - Administration

Salary: N/A

DEFINITION: Under general direction, manages the Administration Division of the Planning & Development Department and has responsibility for developing process improvements and providing support services for the entire department. Incumbent functions as part of a management team with other deputy directors to establish goals, objectives, and policies for the management of the department; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single-position class that reports to the Planning & Development Director. This class is distinguished from Resource Management Deputy Director in that the emphasis of the Planning & Development Deputy Director, Administration is on managing support functions and facilitating the efficient operation of the department as a whole, rather than on managing a functional area of the department.

EXAMPLES OF DUTIES:

1. Manages departmental support functions, including clerical, budget coordination, mapping, training, and automation functions to ensure the smooth operation of the department; analyzes work flow, assignments, priorities, and staffing levels, and makes or recommends adjustments; interviews, makes selection recommendations, prepares and reviews employee performance reports, takes disciplinary action, and manages employee performance through goal setting.
2. Plans, coordinates, and administers departmental training program; reviews automated system functions and makes recommendations regarding design and maintenance of case tracking, planning and permit data, administrative, and budgetary control systems; assists line managers in the preparation of their program budgets and work programs by providing cost information and budget formatting requirements.
3. Confers with other deputy directors to review data, discuss options, and make decisions about departmental policy, selection of employees, and other management issues; provides necessary data for other department managers to enable them to make informed decisions; manages special projects and research programs to improve process efficiency; implements process improvements through subordinate supervisors, or facilitates implementation by department managers.

EMPLOYMENT STANDARDS:

1. Three years of responsible professional and management or administrative experience that included supervision, budget preparation, monitoring, and data analysis; or,
2. three years of experience performing duties equivalent to the class of Supervising Planner or Energy Specialist with Santa Barbara County; or,
3. equivalent combination of training, education, and experience that would provide the required knowledge and abilities.

ADDITIONAL QUALIFICATIONS: Significant experience identifying and analyzing administrative or operational problems and recommending changes.

Possession of a valid California Class C Driver's License may be required for some positions.

Basic knowledge of: policies and procedures of local government planning operations, and related laws.

Knowledge of: principles and practices of program management; principles and methods of management analysis, personnel administration, and budget preparation and monitoring; management information systems.

Ability to: analyze information, identify problems, and make recommendations or develop solutions or programs; define program objectives and direct work accordingly; direct, train, and evaluate the work of staff; develop and interpret policy; maintain a current knowledge of relevant technology, training programs/methodologies, and legislation; exercise independent judgment; establish priorities and balance competing priorities; establish and maintain working relationships with colleagues; coordinate effort of others over whom one has no direct authority; influence others to work together toward common goals.
 



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