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Office Assistant Supervising

Salary: Office Assistant Supervising (#1660)

$16.77-$20.47 hourly / $2,917-$3,561 monthly / Range: 4986

Office Assistant Supervising-Restricted (#1661)

$17.37-$21.20 hourly / $3,020-$3,687 monthly / Range: 5056

DEFINITION: Under direction, supervises and performs clerical and/or fiscal recordkeeping activities for a major function or organizational unit; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This class is the supervisory level in the series and differs from the Office Assistant, Senior, in that the latter may function as a lead worker. It is further distinguished from the class of Office Assistant, Principal, which is the highest-level job class in the series, in that the Principal is responsible for both supervision and functional responsibility for clerical activities.

EXAMPLES OF DUTIES:

1. Plans, organizes, schedules, and assigns the work of a clerical staff; gives instructions; sets up, revises, and devises improvements in office methods, computer systems, forms, and manuals of work procedures, and instructs the staff in their use; selects, trains, and evaluates subordinates;
2. Initiates and participates in the improvement and reorganization of work procedures and assignments resulting from changes in workload or policy;
3. Confers with supervisors, department heads, administrators, employees and the public regarding the business of the department and gives out information; may personally perform the more difficult and complex clerical duties.

EMPLOYMENT STANDARDS:

1. Possession of a high school diploma or equivalent, and four years of increasingly responsible clerical experience, including one year in a lead worker capacity; or,
2. one year of experience performing duties equivalent to Office Assistant, Senior with Santa Barbara County, including one year in a lead worker capacity; or,
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Requirements: Some positions in this class may require typing ability, including a minimum typing speed.

Knowledge of: English grammar, punctuation, and spelling; basic math; clerical office practices and procedures; alphabetic, numerical, and chronological filing methods; business telephone etiquette and procedures, including operation of multi-line equipment and message taking; elementary bookkeeping; office computer systems and word processing software.

Ability to: plan, organize, assign, prioritize, and review work of self and others; learn and apply principles and practices of supervision; establish standards and evaluate staff performance; train others in methods and procedures; develop a thorough knowledge of departmental organization, policies, and procedures; learn general and specialized computer applications; establish and maintain effective relations with departmental clientele, other employees, and the public; interact tactfully with people; maintain confidentiality; write legibly to record information; prepare correspondence; understand and follow oral and written instructions; read and understand manuals; verbally communicate information clearly and concisely to others; operate office equipment such as personal computer, copier, typewriter, printer, and fax machine; proofread documents and correspondence; make and explain decisions in accordance with complex laws, ordinances, regulations and established procedures; compile and prepare reports.


 



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