Legal Process Supervisor
Salary: $22.62-$27.61 hourly / $3,934-$4,803 monthly / Range:
DEFINITION: Under general direction, coordinates and supervises
the work of subordinates in a legal processing unit; analyzes,
develops and implements policies based on legal requirements and
departmental needs; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: This class is responsible for the
supervision of a number of subordinate staff that receive, process
and file legal documents and forms. It is distinguished from the
class of Judicial Services Supervisor in the County Clerk Recorder's
office by the direct interaction with the court system.
EXAMPLE OF DUTIES:
1. Plans, organizes, coordinates, and supervises the support
activities of a legal unit which processes forms and documents;
supervises the preparation of various legal documents, files and
forms; reviews documents for completeness and proper form according
to applicable laws and regulations prior to submitting to the
appropriate governing authority.
2. Researches, analyzes, proposes and implements procedural policy
in response to legislation, law revisions, and/or management
directives; coordinates procedural changes with other local and
remote legal and court offices; prepares procedural manuals;
develops, reviews, and revises departmental forms; maintains form
inventories; oversees and coordinates the destruction of legal and
sensitive materials/cases in compliance with purging criteria.
3. Trains and supervises staff in the use of departmental computer
hardware and software; maintains branch equipment working with
central automation staff to resolve problems and make system or
4. Interviews, selects, trains, and evaluates subordinate employees.
5. Coordinates special programs, projects and reports as assigned to
6. Represents the department at meetings as required.
7. Responds to legal inquires from attorneys, law enforcement
personnel and the general public, often requiring diplomacy and
1. Four years of increasingly responsible experience in producing or
processing legal documents, preferably including some supervisory
2. two years performing duties equivalent to the class of Court
Clerk III or Legal Secretary III with Santa Barbara County; or,
3. equivalent combination of training, education and experience that
would provide the required knowledge and abilities.
Possession of a valid California Class C Driver's License may be
required at the time of employment.
Knowledge of: functions and operations of a legal processing unit;
legal office forms, documents, terminology and filing requirements;
criminal, civil and court procedures and court functions; general
computer applications (both hardware and software); applicable State
codes, regulations, and procedures related to court and other legal
actions; English usage for business and legal documents.
Ability to: interpret, analyze and apply complex State codes, court
rules and regulations; plan, coordinate and supervise the daily
activities of a legal processing unit; create, adapt, and implement
new procedures; learn trends and methods of supervision and apply to
staff; relate professionally with the legal community, law
enforcement, and general public; effectively communicate orally and
in writing; learn and apply computer software programs; select,
supervise, train and evaluate staff.