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Legal Process Supervisor

Salary: $22.62-$27.61 hourly / $3,934-$4,803 monthly / Range: 5586

DEFINITION: Under general direction, coordinates and supervises the work of subordinates in a legal processing unit; analyzes, develops and implements policies based on legal requirements and departmental needs; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This class is responsible for the supervision of a number of subordinate staff that receive, process and file legal documents and forms. It is distinguished from the class of Judicial Services Supervisor in the County Clerk Recorder's office by the direct interaction with the court system.

EXAMPLE OF DUTIES:

1. Plans, organizes, coordinates, and supervises the support activities of a legal unit which processes forms and documents; supervises the preparation of various legal documents, files and forms; reviews documents for completeness and proper form according to applicable laws and regulations prior to submitting to the appropriate governing authority.
2. Researches, analyzes, proposes and implements procedural policy in response to legislation, law revisions, and/or management directives; coordinates procedural changes with other local and remote legal and court offices; prepares procedural manuals; develops, reviews, and revises departmental forms; maintains form inventories; oversees and coordinates the destruction of legal and sensitive materials/cases in compliance with purging criteria.
3. Trains and supervises staff in the use of departmental computer hardware and software; maintains branch equipment working with central automation staff to resolve problems and make system or program recommendations/improvements.
4. Interviews, selects, trains, and evaluates subordinate employees.
5. Coordinates special programs, projects and reports as assigned to the unit.
6. Represents the department at meetings as required.
7. Responds to legal inquires from attorneys, law enforcement personnel and the general public, often requiring diplomacy and tact.

EMPLOYMENT STANDARDS:

1. Four years of increasingly responsible experience in producing or processing legal documents, preferably including some supervisory experience; or,
2. two years performing duties equivalent to the class of Court Clerk III or Legal Secretary III with Santa Barbara County; or,
3. equivalent combination of training, education and experience that would provide the required knowledge and abilities.

Possession of a valid California Class C Driver's License may be required at the time of employment.

Knowledge of: functions and operations of a legal processing unit; legal office forms, documents, terminology and filing requirements; criminal, civil and court procedures and court functions; general computer applications (both hardware and software); applicable State codes, regulations, and procedures related to court and other legal actions; English usage for business and legal documents.

Ability to: interpret, analyze and apply complex State codes, court rules and regulations; plan, coordinate and supervise the daily activities of a legal processing unit; create, adapt, and implement new procedures; learn trends and methods of supervision and apply to staff; relate professionally with the legal community, law enforcement, and general public; effectively communicate orally and in writing; learn and apply computer software programs; select, supervise, train and evaluate staff.
 



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