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Executive Staff Assistant

Salary: N/A

DEFINITION: Under general supervision, serves as liaison between a member of the Board of Supervisors or the County Administrator and agencies, organizations and his/her constituents or the public; attends community meetings as the Supervisor or the County Administrator's representative; receives, researches and responds to constituent/public requests and complaints for the Supervisor or County Administrator; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: Positions assigned to this class are exempt from Civil Service and serve at the pleasure of a member of the Board of Supervisors or the County Administrator. The Executive Staff Assistant assists a Supervisor or the County Administrator in all areas of County responsibility and has regular contact with the media.

EXAMPLES OF DUTIES:

1. Attends meetings of public agencies and civic groups as the personal representative of the Supervisor or the County Administrator; monitors, assists and coordinates the activities of numerous County boards, committees and commissions.
2. Serves as liaison between the executive and the public, other employees, private and public agencies; receives public requests and complaints, secures information or action from appropriate departments, and takes appropriate action; explains County policies, procedures and services to the public, businesses and the media.
3. Reviews, conducts and summarizes research on policy, permit, budget and program options for consideration by the Supervisor or County Administrator.
4. Performs administrative duties including supervising staff and volunteers, maintaining files and records, managing the executive's appointment and speaking calendar, and assisting with meeting preparations.

EMPLOYMENT STANDARDS:

1. Minimum of four years of public relations and administrative experience involving sensitive public issues; or,
2. a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Additional Requirements: Independent travel throughout the County is required. A valid California Class C Driver's License is required. Willingness to work unusual and sometimes long hours is required.

Knowledge of: public relations methods related to public speaking, news media and community organizations.

Ability to: represent an executive in public relation activities including speaking before large and small groups; communicate with professional and technical staff, consultants and public representatives; work effectively with interest groups with diverse viewpoints; develop effective contacts with representatives of local legislators, agencies and citizen organizations; demonstrate tact and diplomacy; learn and remember names, faces and information, in large volumes; use direction in reporting the concerns and attitudes of others and in communicating the statements of others; work effectively with members of a large, complex, organization performing a variety of functions; learn and respect lines of responsibility, legal authority and protocol in County government; communicate with professional and technical staff, consultants and public representatives; provide effective oral and written summaries; plan, assign, and evaluate the work of others; develop effective contacts with representatives of state and federal legislators and agencies and private industry; understand and respond to the problems, questions and recommendations of others on a broad spectrum of issues; suggest alternatives; assist in resolving conflicts and negotiating agreements; conduct research into a broad range of policy and budgetary matters.

Desirable Qualification: knowledge of the organization, function, and powers of California county government is preferred.


 



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