Executive Staff Assistant
DEFINITION: Under general supervision, serves as liaison between
a member of the Board of Supervisors or the County Administrator and
agencies, organizations and his/her constituents or the public;
attends community meetings as the Supervisor or the County
Administrator's representative; receives, researches and responds to
constituent/public requests and complaints for the Supervisor or
County Administrator; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: Positions assigned to this class are
exempt from Civil Service and serve at the pleasure of a member of
the Board of Supervisors or the County Administrator. The Executive
Staff Assistant assists a Supervisor or the County Administrator in
all areas of County responsibility and has regular contact with the
EXAMPLES OF DUTIES:
1. Attends meetings of public agencies and civic groups as the
personal representative of the Supervisor or the County
Administrator; monitors, assists and coordinates the activities of
numerous County boards, committees and commissions.
2. Serves as liaison between the executive and the public, other
employees, private and public agencies; receives public requests and
complaints, secures information or action from appropriate
departments, and takes appropriate action; explains County policies,
procedures and services to the public, businesses and the media.
3. Reviews, conducts and summarizes research on policy, permit,
budget and program options for consideration by the Supervisor or
4. Performs administrative duties including supervising staff and
volunteers, maintaining files and records, managing the executive's
appointment and speaking calendar, and assisting with meeting
1. Minimum of four years of public relations and administrative
experience involving sensitive public issues; or,
2. a combination of training, education, and experience that is
equivalent to the employment standard listed above and that provides
the required knowledge and abilities.
Additional Requirements: Independent travel throughout the County is
required. A valid California Class C Driver's License is required.
Willingness to work unusual and sometimes long hours is required.
Knowledge of: public relations methods related to public speaking,
news media and community organizations.
Ability to: represent an executive in public relation activities
including speaking before large and small groups; communicate with
professional and technical staff, consultants and public
representatives; work effectively with interest groups with diverse
viewpoints; develop effective contacts with representatives of local
legislators, agencies and citizen organizations; demonstrate tact
and diplomacy; learn and remember names, faces and information, in
large volumes; use direction in reporting the concerns and attitudes
of others and in communicating the statements of others; work
effectively with members of a large, complex, organization
performing a variety of functions; learn and respect lines of
responsibility, legal authority and protocol in County government;
communicate with professional and technical staff, consultants and
public representatives; provide effective oral and written
summaries; plan, assign, and evaluate the work of others; develop
effective contacts with representatives of state and federal
legislators and agencies and private industry; understand and
respond to the problems, questions and recommendations of others on
a broad spectrum of issues; suggest alternatives; assist in
resolving conflicts and negotiating agreements; conduct research
into a broad range of policy and budgetary matters.
Desirable Qualification: knowledge of the organization, function,
and powers of California county government is preferred.