Elections Division Manager
DEFINITION: Under general direction, manages the activities of
the Elections Division of the County Clerk-Recorder/Assessor's
Office; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: This is a single-position class with
responsibility for overall direction and administration of the
division. The incumbent reports to the Assistant County
Elections Division Supervisor is distinguished from this class in
that the Supervisor class is responsible for the day-to-day
supervision of activities and staff within the division.
EXAMPLES OF DUTIES:
1. Manages State, County, and District elections, voter
registration, and activities such as the acceptance of filings, and
analysis of petitions; plans, organizes, and coordinates, directly
or through subordinates, the work of professional, technical, and
clerical staff responsible for the procedural administration of
elections, voter outreach programs, and related activities.
2. Analyzes data to determine financial impact on division
operations and budget; develops, justifies, and manages the division
budget; monitors expenditures; makes fiscal and staffing
recommendations; reviews and approves staff expenditures.
3. Reviews existing and proposed legislation to determine the impact
on the administration of elections; develops and implements
policies, procedures, standards, and systems to ensure compliance
with technical standards and legal requirements; monitors
performance to ensure operational efficiency and service
effectiveness; gathers and analyzes operational procedures in order
to determine the need for automated system for mapping, document
imaging, ballot design, and processing; oversees ballot design,
content composition, and procurement.
4. Serves as a liaison between the department and the Federal
Elections Commission and Secretary of State regarding elections
matters; may make presentations to the public, media, elected
officials, and political candidates to provide information regarding
the election code.
5. Selects staff; establishes performance standards; reviews and
evaluates staff performance; evaluates the need for disciplinary
actions and participates in disciplinary procedures; identifies the
need for and provides training for staff in elections procedures.
1. Four years of administrative experience such as planning,
organizing, and implementing program activities in a public
elections office including two years staff supervision; or,
2. two years experience performing duties equivalent to Elections
Division Supervisor with Santa Barbara County; or,
3. equivalent combination of training, education, and experience
that would provide the required knowledge and abilities.
Knowledge of: federal and state laws governing the administration
and conduct of elections; personnel management; supervision and
training techniques; public relations; the methods of budget
preparation; automated systems and personal computer applications;
methods of work planning and project management.
Ability to: interpret and apply the elections code; analyze
technical and statistical data, draw conclusions, formulate
strategies, and make recommendations; develop and implement
programs, procedures, and policies; identify and resolve operating
problems; interpret and explain technical information to management,
staff, media, elected officials, political candidates, and the
public; prepare narrative and statistical reports, manuals, and
policies and procedures; plan, organize, prioritize, and delegate
work; identify training needs; train staff; make presentations to
groups; establish and maintain working relationships with staff and
the public; exercise tact, diplomacy, and independent judgment.