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Elections Division Manager

Salary: N/A

DEFINITION: Under general direction, manages the activities of the Elections Division of the County Clerk-Recorder/Assessor's Office; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single-position class with responsibility for overall direction and administration of the division. The incumbent reports to the Assistant County Clerk-Recorder-Assessor.

Elections Division Supervisor is distinguished from this class in that the Supervisor class is responsible for the day-to-day supervision of activities and staff within the division.

EXAMPLES OF DUTIES:

1. Manages State, County, and District elections, voter registration, and activities such as the acceptance of filings, and analysis of petitions; plans, organizes, and coordinates, directly or through subordinates, the work of professional, technical, and clerical staff responsible for the procedural administration of elections, voter outreach programs, and related activities.
2. Analyzes data to determine financial impact on division operations and budget; develops, justifies, and manages the division budget; monitors expenditures; makes fiscal and staffing recommendations; reviews and approves staff expenditures.
3. Reviews existing and proposed legislation to determine the impact on the administration of elections; develops and implements policies, procedures, standards, and systems to ensure compliance with technical standards and legal requirements; monitors performance to ensure operational efficiency and service effectiveness; gathers and analyzes operational procedures in order to determine the need for automated system for mapping, document imaging, ballot design, and processing; oversees ballot design, content composition, and procurement.
4. Serves as a liaison between the department and the Federal Elections Commission and Secretary of State regarding elections matters; may make presentations to the public, media, elected officials, and political candidates to provide information regarding the election code.
5. Selects staff; establishes performance standards; reviews and evaluates staff performance; evaluates the need for disciplinary actions and participates in disciplinary procedures; identifies the need for and provides training for staff in elections procedures.

EMPLOYMENT STANDARDS:

1. Four years of administrative experience such as planning, organizing, and implementing program activities in a public elections office including two years staff supervision; or,
2. two years experience performing duties equivalent to Elections Division Supervisor with Santa Barbara County; or,
3. equivalent combination of training, education, and experience that would provide the required knowledge and abilities.

Knowledge of: federal and state laws governing the administration and conduct of elections; personnel management; supervision and training techniques; public relations; the methods of budget preparation; automated systems and personal computer applications; methods of work planning and project management.

Ability to: interpret and apply the elections code; analyze technical and statistical data, draw conclusions, formulate strategies, and make recommendations; develop and implement programs, procedures, and policies; identify and resolve operating problems; interpret and explain technical information to management, staff, media, elected officials, political candidates, and the public; prepare narrative and statistical reports, manuals, and policies and procedures; plan, organize, prioritize, and delegate work; identify training needs; train staff; make presentations to groups; establish and maintain working relationships with staff and the public; exercise tact, diplomacy, and independent judgment.
 



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