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Departmental Analyst-Program

Salary: Departmental Analyst-Program-Restricted (#2159)

$24.26-$29.61 hourly / $4,219-$5,150 monthly / Range: 5726

Departmental Analyst-Program (#2160)

$23.42-$28.60 hourly / $4,074-$4,973 monthly / Range: 5656

DEFINITION: Under general direction, performs analytical work in the development, modification, and implementation of new or existing programs and/or administrative services; provides professional-level staff support in the decision-making process by conducting analytical studies; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This classification is characterized by responsibility for performing staff work involving the collection and analysis of complex information and making recommendations for management decisions. This classification is a journey-level, professional position.

OTHER DEPARTMENTS

EXAMPLES OF DUTIES:

1. Defines problems, conducts analytical studies, and coordinates implementation of changes in departmental operational programs and/or administrative services (e.g., contract management, personnel, staffing, organization, facilities, office automation/data processing); conducts and responds to informational surveys; prepares and presents status and final written and verbal reports of such work.
2. Serves as liaison with clients and representatives of private businesses, state and/or federal agencies, and other County departments to coordinate special projects, provide specified administrative services, represent the department in the development of, or change in, programs and regulations, and gather information and insight for use in assigned studies or management decisions.
3. Drafts and negotiates contracts or grant applications; monitors contracts for compliance with financial terms; interprets contract terms; and recommends solutions to contractual problems.
4. Analyzes the potential impact of proposed legislation and regulations and recommends changes in operational policies or procedures to comply with any changes in legal mandates.
5. Develops and recommends policies and procedures; develops written procedures to implement adopted policy or to clarify and describe standard practices; designs and improves forms; coordinates publication and dissemination of such material.
6. Participates in meetings and presents requested and independently gathered data to assist managers in making operational and administrative decisions.
7. May plan, assign, review, and evaluate the work of support staff; may evaluate performance evaluation of staff; and may train support staff.

FIRST 5 SPECIALIZATION

EXAMPLE OF DUTIES

1. Serves as an Initiative Liaison to two Commission-directed initiatives, which would include active participation in the initiative organization, ongoing communication with funded and unfunded partners of the initiatives, monitoring of their contracts and evaluation plans, and review of all submitted reports for compliance and identification of potential challenges.
2. Works closely with the Program and Evaluation Manager and External Evaluator to facilitate increased competence and compliance of contracted agencies for evaluation.
3. Performs site visits and provides comprehensive documentation.
4. When requested, writes grants for external funding that will enhance the overall goals of the Commission.
5. In coordination with the Contract Specialist, provides reports to the Contract Support Committee regarding issues of contract compliance or challenges.
6. Assists the Program and Evaluation Manager in the development of State and local reports.
7. Performs special projects and duties as assigned.

EMPLOYMENT STANDARDS:

OTHER DEPARTMENTS:

1. Possession of a bachelor's degree in public or business administration or related field and one year of experience providing program or administrative support to management that included data analysis and report writing; or,
2. possession of an associate's degree in business or related field and three years of experience performing duties equivalent to a Departmental Assistant, Senior with Santa Barbara County; or,
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

FIRST 5 SPECIALIZATION:

1. Possession of bachelor's degree in communications, education, public relations, social work, early childhood development, health sciences, public administration, business administration, or a closely related field and one year of experience providing program or administrative support to management that included data analysis and report writing, preferably in a public agency or non-profit corporation, involving the provision of services to children and families; or,
2. possession of an associate's degree in communications, education, public relations, social work, early childhood development, health sciences, public administration, business administration or related field and three years of experience providing program or administrative support to management that included data analysis and report writing, preferably in a public agency or non-profit corporation, involving the provision of services to children and families.
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Qualifications: Some positions may require a valid California Class C Driver's License.

GENERAL KNOWLEDGE AND ABILITY REQUIREMENTS

Knowledge of: principles and practices of business and/or public administration; research, analytical and data collection techniques to prepare reports; and contract terminology and procedures to understand terms and conditions of contracts.

Ability to: compile, analyze and evaluate information; solve problems including identification, researching and analyzing alternatives, drawing conclusions, and making recommendations; evaluate services and programs for efficiency and cost effectiveness; read and interpret rules, regulations, policies, and procedures; access and use personal computer applications including word processing; perform basic mathematical calculations; work independently; organize and prioritize work assignments to meet deadlines; prepare and write clear and concise memos and reports using correct grammar, punctuation, and spelling; communicate clearly, concisely, tactfully and effectively in person and over the telephone; and establish and maintain effective working relationships with co-workers, clients, customers, and representatives of other agencies or departments.

GENERAL DESIRABLE QUALIFICATIONS:

Knowledge of: the capabilities and standard application of office automation systems; principles and practices of personnel administration; Santa Barbara County personnel rules and policies to assist management with staffing issues related to budgeting; and principles and practices of basic supervision to assign, review and evaluate work.

Ability to: negotiate with service providers on cost and level of service; prepare and give presentations before groups; prepare grant applications including narrative, performance measures, and budget; and access and use personal computer database and spreadsheet programs.

KNOWLEDGE AND ABILITY REQUIREMENTS (SPECIALIZATION AREAS)

FIRST 5 SPECIALIZATION

Knowledge of: California Children and Families Act of 1998 (Proposition 10) and local implementing legislation; specific field or specialization related to particular program (i.e., oral health, child development, early childhood education, early mental health and special needs), including practical knowledge related to programming and best practices; recent research; legislative issues; grant and report writing and contract administration; program administration, evaluation, and reporting; public relations; effective communication and public presentation methods and technology; principles and practice of public administration; state, county, and community political and policy-making processes.

Ability to: gather and analyze data; prepare clear, concise, and effective reports and recommendations; analyze complex problems, consider alternatives, project consequences, and adopt appropriate solutions; communicate effectively with individuals and groups; work effectively and collaboratively with a broad range of agencies, communities, and individuals, including officials from service providers and other agencies, volunteers, and the general public; understand, interpret, and apply pertinent provisions of laws, funding streams, and rules; exhibit initiative, integrity, and sound judgment; coordinate multiple activities; work with minimum supervision; maintain confidentiality; organize work, set priorities, meet critical deadlines, and follow up on assignments; understand and follow oral and written instructions; use a personal computer or/and other automated equipment; use the internet and related technology to do research, to exchange information, and to perform other related tasks.

PUBLIC HEALTH DEPARTMENT SPECIALIZATION: EMERGENCY MEDICAL SERVICES

In addition to the general knowledge and ability requirements:

Knowledge of: federal and state laws and regulations governing emergency medical care; emergency medical procedures, terminology, and treatment modalities; emergency medical systems and organizations; and basic purchasing processes and procedures to properly acquire goods and services.

Ability to: prepare and give presentations before groups; negotiate with service providers on cost and level of services; and prepare grant applications including narrative, performance measures and budget.

ALCOHOL, DRUG & MENTAL HEALTH SERVICES: MEDICAL BILLING OFFICE

In addition to the general knowledge and ability requirements:

Knowledge of: health insurance billing terminology; automated billing and accounting systems; collection laws, regulations, and techniques; and principles and practices of supervision and project management.

Ability to: plan and implement process improvements; establish and measure performance standards; develop training materials; work collaboratively with program supervisors and managers; and evaluate job performance of staff.

Desirable Qualifications: knowledge of Medi-Cal and Medicare reimbursement guidelines, and two years of professional-level experience in health care billing, insurance, or accounting that included evaluating and reengineering client billing and collection systems and processes.
CONTRACTS SPECIALIZATION

In addition to the general knowledge and ability requirements:

Knowledge of: bid preparation and evaluation, competitive bidding procedures, quality control, contract management standards and control; contract research techniques; general law of contracts; principles and practices of government contracting; office procedures and office automation software (word processing, database management).

Ability to: conduct studies, evaluate contract data, and make recommendations and decisions; negotiate with service providers on cost and level of service; prepare and give presentations before groups; prepare grant applications including narrative, performance measures, and budget; and access and use personal computer database and spreadsheet programs,

SUPPLEMENTAL INFORMATION: Independent travel between work sites and County facilities may be required. Some positions may require lifting objects weighing between 25 and 50 pounds. Incumbents may be required to work outside normal business hours.

 



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