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Departmental Analyst-Fiscal

Salary: Departmental Analyst-Fiscal (#2163)

$23.42-$28.60 hourly / $4,074-$4,973 monthly / Range: 5656

Departmental Analyst-Fiscal-Restricted (#2164)

$24.26-$29.61 hourly / $4,219-$5,150 monthly / Range: 5726

DEFINITION: Under general direction, performs analytical work related to budget development, department programs, grants, and/or contracts; and performs related work as required.

DISTINGUISHING CHARACTERISTICS: This classification is characterized by the responsibility for preparing and monitoring budgets, programs, grants and/or contracts for a County department or a division of a department. This classification is a journey level, professional position.

EXAMPLES OF DUTIES:

1. Researches, compiles, and analyzes information to prepare reports on program fiscal performance, services provided and utilized, and impacts of legislation; analyzes work flow, policies and procedures, and recommends revisions to increase efficiencies; and identifies and evaluates options in providing services to reduce costs and/or maximize service levels.
2. Researches, collects, and analyzes data to draft budget for division, department programs, grants and/or contracts; monitors revenues and expenditures for accuracy to correct errors; reviews budgeting reports generated from an automated financial system; evaluates budget to assure conformance with revenue expectations and expenditure plans to minimize net county costs and informs management of deficiencies for resolution; reviews budget proposals with management and revises as directed; and prepares memos and correspondence regarding budget changes and status.
3. Prepares contracts for services by researching and analyzing program needs and available funding; submits contracts for approval by County Counsel, Auditor, and Risk Management; monitors budget of contracts; approves claims for payment; and recommends solutions to contractual problems to management.
4. Researches staff, supply and program overhead costs to develop budgets for grants; compiles program budgets using automated spreadsheets; writes narrative of grants; prepares funding modifications for approval by program manager; and approves purchases of materials and equipment according to grant allocations.
5. Prepares and gives presentations regarding budget, funding sources, program goals and objectives, and/or division activities.
6. Negotiates the provisions of grants for program funding and the terms and conditions of contracts with service providers within parameters provided by management.
7. May plan, assign, review, and evaluate the work of support staff; may evaluate performance evaluation of staff; and may train support staff.
8. Attends division, department, program, organization, and/or commission meetings to gather information about changes in legislation or operational procedures; represents department, and provides status reports on programs or administrative services; and prepares and distributes agenda, takes minutes of meetings, and prepares summaries for next meeting.

EMPLOYMENT STANDARDS:

1. Possession of a bachelor's degree in public or business administration, accounting, or related field; and one year of professional experience performing analytical work related to evaluating budgets and programs; or,
2. possession of an associate's degree in business or related field; and three years of experience performing duties equivalent to a Departmental Assistant, Senior with Santa Barbara County; or,
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Requirements: Some positions may require a valid California Class C Driver's License.

Knowledge of: principles and practices of business and/or public administration; principles and practices of budgeting to prepare and monitor budgets; research, analytical and data collection techniques to prepare reports; basic purchasing processes and procedures to properly acquire goods and services; and contract terminology and procedures to understand terms and conditions of contracts.

Ability to: prepare budgets by compiling and evaluating expenditure and cost information; solve problems including identification, researching and analyzing alternatives, drawing conclusions, and making recommendations; evaluate services and programs for efficiency and cost effectiveness; read and interpret rules, regulations, policies, and procedures; access and use personal computer applications including word processing and spreadsheets; perform basic mathematical calculations; work independently; organize and prioritize work assignments to meet deadlines; prepare and write clear and concise memos and reports using correct grammar, punctuation, and spelling; communicate clearly, concisely, tactfully and effectively in person and over the telephone; and establish and maintain effective working relationships with co-workers, clients, customers, and representatives of other agencies or departments.

DESIRABLE QUALIFICATIONS:

Knowledge of: the capabilities and standard application of office automation systems; principles and practices of personnel administration; Santa Barbara County personnel rules and policies to assist management with staffing issues related to budgeting; Santa Barbara County Administrative Office budget policies and automated budget development instructions; and principles and practices of basic supervision to assign, review and evaluate work.

Ability to: negotiate with service providers on cost and level of service; prepare and give presentations before groups; prepare grant applications including narrative, performance measures, and budget; and access and use personal computer database programs.

SPECIAL DEPARTMENT REQUIREMENTS:

Public Health Department

Human Services Division

Knowledge of: nonprofit human service organizations including programs and systems of service delivery and their interrelations with other human services organizations.

Ability to: prepare and give presentations before groups.

Planning and Special Projects Division

Knowledge of: public health concepts and practices; and principles and practices of basic supervision to assign, review and evaluate work.

Ability to: negotiate with service providers on cost and level of service.

Public Health Division

Knowledge of: Public Health concepts and practices; and principle and practices of basic supervision assign, review, and evaluate work.

Ability to: negotiate with service providers on cost and level of service; prepare and give presentations before groups; and prepare grant applications including narrative, performance measures, and budget.

Planning and Development Department

Energy Division

Knowledge of: the capabilities and standard application of office automation systems; and principles and practices of basic supervision to assign, review and evaluate work.

SUPPLEMENTAL INFORMATION: Independent travel between work sites and County facilities may be required.

 



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