CCS Therapy Coordinator
Salary: $36.44-$44.48 hourly / $6,338-$7,737 monthly / Range:
DEFINITION: Under general direction, plans, organizes, and
administers the California Children Services (CCS) Medical Therapy
Program for children with physical disabilities at multiple school
sites throughout the county, and performs related duties as
DISTINGUISHING CHARACTERISTICS: This is a single-position class. It
is distinguished from the class of CCS Supervising Therapist by its
responsibility for the overall administration of the Medical Therapy
Program, whereas the CCS Supervising Therapist class is responsible
for the day-to-day supervision of one or more Medical Therapy Units.
CCS Therapy Coordinator is further distinguished from the Health
Care Services Program Administrator, Senior by the latter's
responsibility for programs of greater scope and complexity.
EXAMPLES OF DUTIES:
1. Plans, organizes, and administers the CCS Medical Therapy Program
and Project follow-up for High Risk Infants; develops program goals,
objectives, and procedures; interprets federal, state, and local
laws, regulations, and policies pertaining to medical therapy
services; establishes and/or implements program treatment,
utilization review, and treatment documentation and charting
standards; collects statistical data and prepares mandated reports;
and analyzes program effectiveness and initiates necessary changes.
2. Reviews therapy referrals, in consultation with Program Medical
Consultant, to determine medical eligibility for program; assigns
referrals to specific Medical Therapy Units (MTUs) for evaluation
and physical and/or occupational therapy; directs case management of
Medical Therapy Program cases in accordance with CCS guidelines; and
schedules and oversees interdisciplinary medical specialty clinics
based upon caseload needs.
3. Coordinates Medical Therapy Program and services with other
Children's Medical Services and Health Care Services programs,
medical providers, and community, educational, and social service
agencies; negotiates, prepares, and recommends interagency
agreements for the provision of Medical Therapy Program services
with SELPA, Tri-Counties Regional Center, and local hospitals and
providers; represents Medical Therapy Program on interagency task
forces, committees, and professional advisory boards; develops plans
for upgraded or additional facilities with SELPA director and school
district representatives; and serves as liaison between Medical
Therapy Program and SELPA, Santa Barbara Health Authority, program
MediCal billing contractor, and State Department of Health/CCS
programs and consultants.
4. Acts as consultant to CCS Treatment Program in areas of
rehabilitation and orthopedic treatment.
5. Develops outreach materials and activities to inform patients,
their families/caregivers, local physicians, service agencies, and
the public of CCS services and how to access those services.
6. Resolves therapy program service complaints from clients or their
parents/guardians; advises them of appeal procedures; and assists
them with appeal process.
7. Analyzes staffing needs; recruits, interviews, and makes hiring
recommendations; establishes clinical and administrative training
objectives; evaluates performance, counsels, and recommends
disciplinary action; and develops and recommends clinical
affiliation agreements with accredited physical and occupational
therapy education programs to provide the county with additional
therapeutic assistance and provide physical and occupational
therapist interns with clinical pediatric experience.
8. Assists in the development of and monitors Medical Therapy
Program and SELPA MTU budgets; reviews staff expenditures; and
oversees submission of MediCal claims for MTU services.
9. Provides physical or occupational therapy services to program
clients as needed.
EMPLOYMENT STANDARDS: Possession of, or eligibility to apply for,
either a valid Certificate of Licensure as a Physical Therapist
issued by the State of California OR a valid Certificate of
Registration as an Occupational Therapist with the National Registry
of the American Occupational Therapy Association; and,
1. Three years of experience working as an occupational or physical
therapist, including: (1) one year of experience working with
children with physical disabilities, and (2) one year of supervisory
2. one year of experience performing duties equivalent to the class
of CCS Supervising Therapist with Santa Barbara County; or,
3. a combination of training, education, and experience that is
equivalent to the employment standard listed above and that provides
the required knowledge and abilities.
Additional Requirement: Independent travel will be required.
Possession of a valid California Class C Driver's License is
Knowledge of: concept and scope of physical or occupational therapy;
principles and practices of pediatric physical or occupational
therapy services; principles of the interdisciplinary approach in
pediatric rehabilitation; current issues pertinent to the
professions of occupational and physical therapy; normal and
abnormal growth and development of children; human anatomy and
physiology, including all systems of the body with emphasis on
musculoskeletal and nervous systems; pathophysiological conditions
resulting from injury and disease; psychosocial reactions to illness
and disease; special medical problems of high risk infants; standard
physical and occupational pediatric therapy assessment tools and
tests; medical and therapeutic management of common childhood
disabilities; professional ethics and conduct; medical- legal
aspects of physical or occupational therapy services; principles and
techniques of effective communication and conflict management;
qualitative and quantitative data collection and analysis;
budgeting; and principles and practices of effective supervision and
Ability to: organize and coordinate program services at multiple
locations; understand, interpret, explain, and apply state
guidelines, laws, regulations, and policies; establish effective
relations with patients, physicians, parents, staff, and state and
local agencies; mediate disagreements; plan, supervise, and evaluate
the work of staff; delegate tasks; provide professional
guidance/consultation; prepare written reports and records; prepare
program budgets; collect and analyze data, draw conclusions, make
recommendations, and implement changes; write clearly and concisely;
and communicate effectively with individuals and large groups.
Knowledge of: CCS program mission, guidelines, and standards;
concepts, scope, principles, and practices of physical and
occupational therapy; State and Federal laws pertaining to CCS and
education of children with special needs; community resources for
medical, educational, and social services; continuing education
needs in the fields of physical and occupational therapy; accredited
physical and occupational therapy education programs; and
word-processing, spreadsheet, and database programs.