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CCS Therapy Coordinator

Salary: $36.44-$44.48 hourly / $6,338-$7,737 monthly / Range: 6542

DEFINITION: Under general direction, plans, organizes, and administers the California Children Services (CCS) Medical Therapy Program for children with physical disabilities at multiple school sites throughout the county, and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single-position class. It is distinguished from the class of CCS Supervising Therapist by its responsibility for the overall administration of the Medical Therapy Program, whereas the CCS Supervising Therapist class is responsible for the day-to-day supervision of one or more Medical Therapy Units. CCS Therapy Coordinator is further distinguished from the Health Care Services Program Administrator, Senior by the latter's responsibility for programs of greater scope and complexity.


1. Plans, organizes, and administers the CCS Medical Therapy Program and Project follow-up for High Risk Infants; develops program goals, objectives, and procedures; interprets federal, state, and local laws, regulations, and policies pertaining to medical therapy services; establishes and/or implements program treatment, utilization review, and treatment documentation and charting standards; collects statistical data and prepares mandated reports; and analyzes program effectiveness and initiates necessary changes.
2. Reviews therapy referrals, in consultation with Program Medical Consultant, to determine medical eligibility for program; assigns referrals to specific Medical Therapy Units (MTUs) for evaluation and physical and/or occupational therapy; directs case management of Medical Therapy Program cases in accordance with CCS guidelines; and schedules and oversees interdisciplinary medical specialty clinics based upon caseload needs.
3. Coordinates Medical Therapy Program and services with other Children's Medical Services and Health Care Services programs, medical providers, and community, educational, and social service agencies; negotiates, prepares, and recommends interagency agreements for the provision of Medical Therapy Program services with SELPA, Tri-Counties Regional Center, and local hospitals and providers; represents Medical Therapy Program on interagency task forces, committees, and professional advisory boards; develops plans for upgraded or additional facilities with SELPA director and school district representatives; and serves as liaison between Medical Therapy Program and SELPA, Santa Barbara Health Authority, program MediCal billing contractor, and State Department of Health/CCS programs and consultants.
4. Acts as consultant to CCS Treatment Program in areas of rehabilitation and orthopedic treatment.
5. Develops outreach materials and activities to inform patients, their families/caregivers, local physicians, service agencies, and the public of CCS services and how to access those services.
6. Resolves therapy program service complaints from clients or their parents/guardians; advises them of appeal procedures; and assists them with appeal process.
7. Analyzes staffing needs; recruits, interviews, and makes hiring recommendations; establishes clinical and administrative training objectives; evaluates performance, counsels, and recommends disciplinary action; and develops and recommends clinical affiliation agreements with accredited physical and occupational therapy education programs to provide the county with additional therapeutic assistance and provide physical and occupational therapist interns with clinical pediatric experience.
8. Assists in the development of and monitors Medical Therapy Program and SELPA MTU budgets; reviews staff expenditures; and oversees submission of MediCal claims for MTU services.
9. Provides physical or occupational therapy services to program clients as needed.

EMPLOYMENT STANDARDS: Possession of, or eligibility to apply for, either a valid Certificate of Licensure as a Physical Therapist issued by the State of California OR a valid Certificate of Registration as an Occupational Therapist with the National Registry of the American Occupational Therapy Association; and,

1. Three years of experience working as an occupational or physical therapist, including: (1) one year of experience working with children with physical disabilities, and (2) one year of supervisory experience; or,
2. one year of experience performing duties equivalent to the class of CCS Supervising Therapist with Santa Barbara County; or,
3. a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Additional Requirement: Independent travel will be required. Possession of a valid California Class C Driver's License is required.

Knowledge of: concept and scope of physical or occupational therapy; principles and practices of pediatric physical or occupational therapy services; principles of the interdisciplinary approach in pediatric rehabilitation; current issues pertinent to the professions of occupational and physical therapy; normal and abnormal growth and development of children; human anatomy and physiology, including all systems of the body with emphasis on musculoskeletal and nervous systems; pathophysiological conditions resulting from injury and disease; psychosocial reactions to illness and disease; special medical problems of high risk infants; standard physical and occupational pediatric therapy assessment tools and tests; medical and therapeutic management of common childhood disabilities; professional ethics and conduct; medical- legal aspects of physical or occupational therapy services; principles and techniques of effective communication and conflict management; qualitative and quantitative data collection and analysis; budgeting; and principles and practices of effective supervision and training.

Ability to: organize and coordinate program services at multiple locations; understand, interpret, explain, and apply state guidelines, laws, regulations, and policies; establish effective relations with patients, physicians, parents, staff, and state and local agencies; mediate disagreements; plan, supervise, and evaluate the work of staff; delegate tasks; provide professional guidance/consultation; prepare written reports and records; prepare program budgets; collect and analyze data, draw conclusions, make recommendations, and implement changes; write clearly and concisely; and communicate effectively with individuals and large groups.

Desirable Qualifications:

Knowledge of: CCS program mission, guidelines, and standards; concepts, scope, principles, and practices of physical and occupational therapy; State and Federal laws pertaining to CCS and education of children with special needs; community resources for medical, educational, and social services; continuing education needs in the fields of physical and occupational therapy; accredited physical and occupational therapy education programs; and word-processing, spreadsheet, and database programs.


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