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Business Manager

Salary: N/A

DEFINITION: Under general direction, plans, organizes and manages administrative services for a small County department; conducts analytical studies addressing administrative issues; supervises and participates in accounting, office automation, personnel and/or other administrative support activities; serves as a member of the department's management/supervisory team; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This class is characterized by the responsibility for managing a variety of administrative activities in support of overall departmental operations. Incumbents plan, organize and provide administrative services to the department. This class is distinguished from the Business Manager II by responsibility for preparation and maintenance of a smaller, less complex budget, typically from a single funding source (usually County general fund); administration of a smaller department; supervision of clerical/technical staff and low internal/political visibility.


1. Plans, organizes and manages departmental administrative services including personnel, accounting, budgeting, office automation and facility management; assists line managers with understanding fiscal, human resource and inter-departmental relation issues by explaining policies and procedures.
2. Develops budget submissions requiring significant justification (e.g., formal cost benefit analysis) and involving consideration of funding and service level/delivery alternatives; reviews accounting data to assure conformance with revenue expectations and expenditure plans, make fiscal projections, establish funding needs or determine opportunities for improvement in fiscal performance; investigates and resolves accounting discrepancies.
3. Conducts studies and prepares written and verbal reports on fiscal performance, staffing, work flow analysis, space utilization, operation analysis and legislation; conducts formal feasibility or cost/benefit studies.
4. Develops and implements procedures, practices and work methods to ensure work unit effectiveness and efficiency; coordinates work performed in support of one or more functional units by providing central authority, disseminating information, determining assignment of functional responsibility and supervision of staff.
5. Supervises clerical and technical employees; establishes criteria for acceptable work behavior and performance; evaluates work of subordinates by comparing work quality to performance standards; coaches and counsels employees to encourage exceptional performance and improvement in areas of individual weakness.
6. Represents the department to the public and representatives of other County departments, other agencies, private companies or organizations, and auditing or compliance teams.
7. May be assigned additional management responsibility over departmental services or operations; may serve on County committees to address administrative or management issues.


1. Two years of administrative experience that included budget preparation or monitoring and data analysis; or,
2. two years of experience performing duties equivalent to Departmental Analyst including budget preparation or monitoring, with Santa Barbara County; or,
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

A bachelor's degree in public or business administration, accounting, or related field may substitute for one year of the required experience.

Knowledge of: principles and practices of business and public administration; principles and practices of budgeting, governmental accounting, auditing, fiscal management, public sector personnel and contract management; data collection and analysis techniques, supervisory practices; management practices and techniques utilized to develop, control and evaluate services managed; research techniques utilized in securing information about regulation and legislation; the capabilities and standard application of office automation to staff and administrative functions; political implication of decisions regarding budgeting, governmental accounting, auditing, fiscal management, personnel and contract management.

Ability to: organize and prioritize work assignments and activities; supervise clerical/technical employees; identify and solve accounting problems; determine opportunities for improvement in fiscal performance and service delivery methods; develop, explain and apply policies, processes and procedures; evaluate unusual situations and resolve through the application of County/department policies and procedures; communicate both verbally and in writing; perform arithmetical and simple statistical calculations; review, evaluate and modify work methods; establish and maintain working relationships with clients, customers and representatives of other agencies or departments; act in a consultative manner with management; negotiate; collect and analyze data, and make recommendations; project consequences of decisions.

SUPPLEMENTAL INFORMATION: Independent travel between work sites and County facilities may be required.

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