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Board Of Supervisors Administrative Assistant

Salary: Board of Supervisors Administrative Assistant I (#1350)

$21.95-$26.80 hourly / $3,818-$4,661 monthly / Range: 5526

Board of Supervisors Administrative Assistant II (#1351)

$26.17-$31.94 hourly / $4,551-$5,556 monthly / Range: 5878

DEFINITION: Under general direction, provides administrative staff support to a County Supervisor; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a flexibly staffed series. Positions are exempt from Civil Service and serve at the pleasure of the Supervisor. Typically, assignments relate to operational and administrative services.


1. Researches, collects factual data, evaluates, analyzes, makes recommendations, and assists in the implementation and administration of District activities; monitors and assists in the preparation of the District budget; provides cost estimates and budget requests; prepares narrative and statistical reports and a wide variety of other support data; purchases and inventories supplies and equipment.
2. Represents the Supervisor's District on various boards, commissions, and committees by attending meetings, participating in discussions, and reporting information back to the Supervisor.
3. Recruits, interviews, participates in the selection process, and provides orientation for District appointees to County boards, committees, and commissions.
4. Originates correspondence and media releases; composes Board Resolutions; represents the Supervisor before departments, public and private agencies, individuals, and at public meetings.
5. Performs secretarial and administrative duties, including: receiving constituent calls, evaluating and addressing their problems or complaints or referring them to the appropriate person; coordinating the Supervisor's appointments and speaking calendar; assisting with meeting preparations; word processing and proofreading; composing correspondence from notes, general instructions, or independently; preparing and maintaining records for purchase orders, inventory, accounts payable, payment of claims, and budget transfers; making travel arrangements for the Supervisor; scheduling and arranging maintenance of office machines and office interiors; may also train and supervise volunteers or interns.


1. Four years of technical or increasingly responsible clerical experience, preferably in an administrative setting; or,
2. a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Additional Requirements: Possession of a valid California Class C Driver's License.

Knowledge of: elementary research procedures as applied to management analysis; personal computer operations; standard office practices; clerical and recordkeeping operations; the use of office machines; proper English usage, spelling, and grammar.

Ability to: learn organization, functions, and activities of County government; work under minimal supervision; analyze and evaluate data and make recommendations; interpret and apply policies and procedures; communicate in oral and written form; exercise tact, diplomacy, and discretion in communicating with the public, professional and technical staff, and representatives of other agencies and organizations; use word processing software.


1. One year of experience providing administrative or technical level support, including data compilation and evaluation; or,
2. one year of experience performing duties equivalent to Board of Supervisors Administrative Assistant I with Santa Barbara County; or,
3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Requirements: Possession of a valid California Class C Driver's License.

Knowledge of: data compilation and evaluation practices and techniques; report, correspondence, and procedure writing practices and techniques; public contact techniques; office practices; automated and manual records management practices; document formatting techniques; office equipment operation; use of standard office automation software; basic arithmetic; accounting practices; English usage and grammar.

Ability to: understand, apply, and explain procedures; organize and prioritize work assignments; evaluate staff; coordinate the work of others; prepare a variety of documents and reports; exercise discretion and independent judgment; evaluate unusual situations and resolve through the application of procedures; communicate both verbally and in writing; perform arithmetical and simple statistical calculations; review, evaluate, and modify clerical work methods; establish and maintain working relationships with citizens and representatives of other divisions or departments; collect and evaluate data, draw conclusions and make recommendations; use office automation tools; project consequences of decisions, maintain confidentiality of information; work independently.

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