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Board Assistant

Salary: $16.69-$20.37 hourly / $2,902-$3,543 monthly / Range: 4976

DEFINITION: Under general supervision, examines and accepts documents and official records for the Board of Supervisor and related boards and commissions; records and maintains minutes of their proceedings; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This class is found in the Clerk of the Board Division of the County Administrator's Office and in the Planning and Development Department. Incumbents in this class learn to perform the full range of duties involving agenda preparation and acceptance and review of documents concerning Board or Commission business. Incumbents are expected to learn the full range of duties and work at the journey level within a relatively short period of time. Board Assistant is distinguished from Board Assistant Specialist by the former performing duties having less complexity and breadth of responsibility and which are more narrow in scope than that of the latter.

EXAMPLES OF DUTIES:

  1. Accepts documents for placement on the agenda; examines and accepts agenda documents for completeness and proper form according to document type; contacts submitting party to obtain missing information and complete Board packet; provides procedural information to departments and public for placement of items on the agenda.
  2. Under direction, prepares Board agenda and maintains Board master calendar; attends Board and District meetings; prepares documents for Chair's signature and distribution; prepares written summary of agenda recommendations, orders, and minutes.
  3. Maintains a database of agenda materials, Board actions, claims, and summonses; performs related filing and research.
  4. Accepts and examines bonds, appeals, and claims; releases bonds to banks, bonding companies, and individuals; provides information at public counter; maintains and updates County commission appointments and rosters; publishes legal notices and bids.

EMPLOYMENT STANDARDS:

  1. Four years of progressively responsible clerical duties; or,
  2. one year of experience performing duties equivalent to Office Assistant Senior with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Knowledge of: office practices; standard filing and indexing systems; word-processing software; proper English usage, including spelling, grammar, and punctuation.

Ability to: attend to detail; comprehend, explain, and comply with a variety of detailed procedures; maintain working relationships with staff and public; coordinate work with staff of County departments, County Administrator's Office and Board of Supervisors; learn the laws, policies, and procedures associated with public meetings; learn statutory code research techniques; learn County functions and terminology; use a computer for office applications.

Desirable Qualifications: Experience providing clerical or administrative support to official boards, commissions, or elected bodies. Knowledge of database management software.



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