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Assistant County Executive Officer

Salary: N/A

DEFINITION: Under executive direction, leads a wide variety of complex and sensitive countywide initiatives and programs sponsored by the County Executive Officer; directs major organization-wide matters relating to government and community affairs, human resources, or budget and research; provides management consultation to executives and other staff on matters relating to area of expertise; assesses County needs and effectiveness, efficiency, and customer service in terms of accomplishing stated goals and objectives and achieving customer satisfaction; facilitates communication and cooperation among County departments and functions and between the County and external organizations in order to implement and integrate countywide strategic goals and management systems; facilitates and fosters the formation of interdisciplinary teams to evaluate and analyze issues and develop new approaches and solutions to them; acts as a facilitator to County departments to initiate collaborative problem-solving efforts to resolve cross-departmental issues; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a department head, at-will class exempt from civil service; incumbents report to and serve at the pleasure of the County Executive Officer. Deputy County Executive Officers are distinguished from this class by their role as line executives in the County Executive Office, with responsibility over multiple departments and fiscal areas.

EXAMPLES OF DUTIES:

Policy and Community and Intergovernmental Affairs

  1. Plans, directs, and facilitates community and intergovernmental activities and operations within the County Executive Office; prepares and presents the interests of the County to intergovernmental organizations, other government entities/agencies, community groups, business and civic organizations, etc.; serves as the County's representative in various projects, committees, and programs involving interaction with other governmental jurisdictions; participates on a variety of boards and commissions; attends, participates in, and speaks to professional groups and committees about County issues; prepares and recommends to the County Executive Officer, policy for the direction and administration of various governmental and public affairs activities; prepares sensitive administrative correspondence for the County Executive Office, department heads, and other managers.
  2. Directs the planning, development, and implementation of a proactive community relations program, including community outreach and consultation, as well as the development of a community outreach strategy; oversees and conducts various public communications activities.

Human Resources and Organizational Effectiveness

  1. Establishes and promotes the vision and direction of the Human Resources Department consistent with State, Federal, and local laws and regulations, Civil Service regulations, labor agreements, the County Executive Officer, and the County's strategic plan as approved by the Board of Supervisors; establishes and implements departmental goals and objectives; establishes appropriate policies, services, structures, controls, and reporting systems for the efficient and effective performance of human resources functions; forms collaborative, service-oriented relationships with other County departments for the effective and efficient delivery of services.
  2. Represents the County and/or department and its position in negotiations, and negotiates or directs the negotiation of contracts and agreements with labor organizations; represents the department or the County in interactions with other County departments, State agencies, and other outside organizations; serves on committees that formulate policies related to departmental services; represents the department in meetings and other forums; establishes and maintains effective and productive working relationships with representatives from other County departments, labor organizations, and outside agencies.

Budget and Research

  1. Directs the preparation of the County's recommended operating and capital improvement program budgets, as recommended by the County Executive Officer, based on an evaluation of current policy, departmental budget requests, and future requirements; recommends appropriate service levels and budget allocations; assists the County Executive Officer in presenting and justifying the annual operating and capital budget recommendations to the Board of Supervisors and the public; directs the monitoring of operating and capital budgets to ensure the proper control of departmental expenditures and conformance to adopted budget requirements; analyzes staff recommendations and conducts meetings with department heads to resolve differences and to facilitate decision-making.
  2. Directs the preparation of periodic forecasts of revenues and expenditures; prepares and presents a variety of narrative documents including policy statements, management reports, and correspondence.
  3. Directs the development and maintenance of management information systems, such as recurring performance measurement systems.

EMPLOYMENT STANDARDS for the CLASS:

The equivalent of an advanced degree in business or public administration, finance, public policy, law, government, human resource management or related field, and two years of increasingly responsible management experience (or bachelor's degree and three years of experience) in:
 

Policy and Community and Intergovernmental Affairs

  • strategic planning and implementation in a complex public agency, including experience with complex government finances, functions, operations, and community or intergovernmental relations programs.

    Knowledge of: the practices of intergovernmental and community relations.

  • Human Resources and Organizational Effectiveness

  • professional human resources management including contemporary human resources systems and programs.

    Knowledge of: contemporary, state-of-the-art, public human resources principles and practices in the areas of recruiting, testing, classification, salary and benefits administration, succession planning, equal employment opportunity, organizational development, and labor relations and negotiations; Federal, State, and case law which impact public human resources programs; current issues and trends in public human resources management; general operations and functions of local government services; the strategic role of human resources in achieving organizational goals; human resources information systems; negotiation techniques; organizational development.

  • Ability to: negotiate collective bargaining agreements and implement memoranda of understanding covering wages, hours, terms and conditions of employment; establish clear departmental goals and objectives, and follow through on their attainment.
  • Budget and Research

  • governmental budgeting, financial analysis, and policy analysis in a complex multifunctional entity

    Knowledge of: budgetary and management research methods; governmental budgeting, finance, and accounting methods and practices; local government programs' organizational structure and financial relationships with the state and federal government; financial and management information systems and programs; financial projection and forecasting techniques; negotiation techniques.

  • ADDITIONAL EMPLOYMENT STANDARDS FOR THE CLASS:

    Knowledge of: the theory, principles, and practices of modern management, conflict resolution, continuous improvement, project management, matrix management, customer service, and budget preparation and control; principles of and emerging trends in strategic planning, organizational change, and management theory; methods of data collection and analysis; principles and practices of effective employee supervision, evaluation, and training; principles and practices of performance measurement, process improvement; principles and practices of public administration; doctrine of servant leadership; public relations for organizations; current and pending legislation which might impact county government; performance-based budgeting; and administrative analysis methods and techniques; standard English usage and grammar.

    Ability to: effectively plan, organize, direct, coordinate, administer, and supervise the activities and programs through subordinate staff; exercise initiative, ingenuity and good judgment in decision making and in solving administrative and technical problems; plan, coordinate, and organize major studies, projects, and programs; analyze, interpret, and report research findings and make appropriate recommendations; identify management systems problems and recommend appropriate corrective action; prepare a variety of narrative documents, including policy statements, management reports, and correspondence; establish and maintain effective working relationships with people at every level of the organization and with members of external groups, including working effectively with government agencies, appointed commissions, elected boards and officials, community groups, and joint public/private partnerships; motivate and inspire others; marshal resources; use persuasion and diplomacy to achieve consensus and cooperation, especially on difficult or divisive issues; speak effectively before small and large groups; coordinate efforts of others over whom one has no direct authority; influence others to work together toward common goals; make independent decisions.

    Independent travel is required. Incumbent may also be required to work during nontraditional hours, including evenings and weekends. Possession of a valid California Class C Driver's License within one month of appointment.



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