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Assistant County Clerk-Recorder-Assessor

Salary: N/A

DEFINITION: Under administrative direction, assists in directing and managing the functions and activities of the Recorder, Elections, and Assessor Office; acts in the absence of the department head; performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single-position, at-will, assistant department head class which is exempt from the civil service system; the incumbent serves at the pleasure of the County Clerk-Recorder/Assessor. This position is responsible for providing the elected department head with management support in all program areas and overseeing the internal administrative operations of the department.

EXAMPLES OF DUTIES:

  1. Plans and coordinates the operational activities of the various divisions within the department; directs management staff responsible for the administration and conduct of elections, property valuations and tax assessments, and the recording of legal documents and other vital records; provides staff with policy interpretation and direction; identifies, evaluates, and resolves organizational and administrative problems; informs staff of departmental objectives and assists them in accomplishing those objectives.
  2. Reviews departmental functions to assure operational effectiveness; researches and analyzes existing or proposed legislation to determine departmental or division needs or political implications; recommends administrative policy changes to the department head; develops or delegates to staff the development and implementation of policies, procedures, and programs to improve customer service, procedures and systems, and ensure compliance with technical standards and legal requirements; coordinates the development of automated systems and procedures.
  3. Directs the preparation and monitoring of the department budget; reviews and approves staff budget requests, determines priorities, and alternate sources of funding; makes final budget recommendations to the department head; may present and justify proposed budget to the Board of Supervisors.
  4. In the department head's absence, makes presentations before the Board of Supervisors; acts as a liaison between the department and other county departments; speaks to community groups, constituents, or individual members of the Board of Supervisors regarding issues affecting the department or its activities; may make presentations to the public or media to explain the role, mission, and accomplishments of the department.
  5. Participates in the selection of professional staff; establishes standards, evaluates performance, and takes disciplinary action.

EMPLOYMENT STANDARDS:

  1. Four years of management experience which included supervision and budgetary analysis and preparation; or,
  2. any combination of training, education, and experience that would provide the required knowledge and abilities.

Knowledge of: principles and practices of supervision, affirmative action, performance management, and staff development; organizational development; principles and practices of fiscal management and governmental budgeting.

Ability to: plan, organize, prioritize, and delegate work; supervise professional and technical staff; analyze data and make recommendations; establish priorities; formulate, explain, and interpret policy; establish and maintain working relationships with colleagues, staff, other departments, elected officials, and community groups; make presentations before groups; exercise tact and diplomacy; handle politically sensitive matters with discretion.

Desirable Qualifications: Government experience managing a major program area such as activities and functions within the County Clerk Recorder's or Assessor's Offices is desirable.



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