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Assistant County Clerk-Recorder-Assessor

Salary: N/A

DEFINITION: Under administrative direction, assists in directing and managing the functions and activities of the Recorder, Elections, and Assessor Office; acts in the absence of the department head; performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is a single-position, at-will, assistant department head class which is exempt from the civil service system; the incumbent serves at the pleasure of the County Clerk-Recorder/Assessor. This position is responsible for providing the elected department head with management support in all program areas and overseeing the internal administrative operations of the department.


  1. Plans and coordinates the operational activities of the various divisions within the department; directs management staff responsible for the administration and conduct of elections, property valuations and tax assessments, and the recording of legal documents and other vital records; provides staff with policy interpretation and direction; identifies, evaluates, and resolves organizational and administrative problems; informs staff of departmental objectives and assists them in accomplishing those objectives.
  2. Reviews departmental functions to assure operational effectiveness; researches and analyzes existing or proposed legislation to determine departmental or division needs or political implications; recommends administrative policy changes to the department head; develops or delegates to staff the development and implementation of policies, procedures, and programs to improve customer service, procedures and systems, and ensure compliance with technical standards and legal requirements; coordinates the development of automated systems and procedures.
  3. Directs the preparation and monitoring of the department budget; reviews and approves staff budget requests, determines priorities, and alternate sources of funding; makes final budget recommendations to the department head; may present and justify proposed budget to the Board of Supervisors.
  4. In the department head's absence, makes presentations before the Board of Supervisors; acts as a liaison between the department and other county departments; speaks to community groups, constituents, or individual members of the Board of Supervisors regarding issues affecting the department or its activities; may make presentations to the public or media to explain the role, mission, and accomplishments of the department.
  5. Participates in the selection of professional staff; establishes standards, evaluates performance, and takes disciplinary action.


  1. Four years of management experience which included supervision and budgetary analysis and preparation; or,
  2. any combination of training, education, and experience that would provide the required knowledge and abilities.

Knowledge of: principles and practices of supervision, affirmative action, performance management, and staff development; organizational development; principles and practices of fiscal management and governmental budgeting.

Ability to: plan, organize, prioritize, and delegate work; supervise professional and technical staff; analyze data and make recommendations; establish priorities; formulate, explain, and interpret policy; establish and maintain working relationships with colleagues, staff, other departments, elected officials, and community groups; make presentations before groups; exercise tact and diplomacy; handle politically sensitive matters with discretion.

Desirable Qualifications: Government experience managing a major program area such as activities and functions within the County Clerk Recorder's or Assessor's Offices is desirable.

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