Assistant County Clerk-Recorder-Assessor
DEFINITION: Under administrative direction, assists in
directing and managing the functions and activities of the Recorder,
Elections, and Assessor Office; acts in the absence of the
department head; performs related duties as required.
DISTINGUISHING CHARACTERISTICS: This is a single-position,
at-will, assistant department head class which is exempt from the
civil service system; the incumbent serves at the pleasure of the
County Clerk-Recorder/Assessor. This position is responsible for
providing the elected department head with management support in all
program areas and overseeing the internal administrative operations
of the department.
EXAMPLES OF DUTIES:
- Plans and coordinates the operational activities of the
various divisions within the department; directs management staff
responsible for the administration and conduct of elections,
property valuations and tax assessments, and the recording of
legal documents and other vital records; provides staff with
policy interpretation and direction; identifies, evaluates, and
resolves organizational and administrative problems; informs staff
of departmental objectives and assists them in accomplishing those
- Reviews departmental functions to assure operational
effectiveness; researches and analyzes existing or proposed
legislation to determine departmental or division needs or
political implications; recommends administrative policy changes
to the department head; develops or delegates to staff the
development and implementation of policies, procedures, and
programs to improve customer service, procedures and systems, and
ensure compliance with technical standards and legal requirements;
coordinates the development of automated systems and procedures.
- Directs the preparation and monitoring of the department
budget; reviews and approves staff budget requests, determines
priorities, and alternate sources of funding; makes final budget
recommendations to the department head; may present and justify
proposed budget to the Board of Supervisors.
- In the department head's absence, makes presentations before
the Board of Supervisors; acts as a liaison between the department
and other county departments; speaks to community groups,
constituents, or individual members of the Board of Supervisors
regarding issues affecting the department or its activities; may
make presentations to the public or media to explain the role,
mission, and accomplishments of the department.
- Participates in the selection of professional staff;
establishes standards, evaluates performance, and takes
- Four years of management experience which included supervision
and budgetary analysis and preparation; or,
- any combination of training, education, and experience that
would provide the required knowledge and abilities.
Knowledge of: principles and practices of supervision,
affirmative action, performance management, and staff development;
organizational development; principles and practices of fiscal
management and governmental budgeting.
Ability to: plan, organize, prioritize, and delegate work;
supervise professional and technical staff; analyze data and make
recommendations; establish priorities; formulate, explain, and
interpret policy; establish and maintain working relationships with
colleagues, staff, other departments, elected officials, and
community groups; make presentations before groups; exercise tact
and diplomacy; handle politically sensitive matters with discretion.
Desirable Qualifications: Government experience managing a
major program area such as activities and functions within the
County Clerk Recorder's or Assessor's Offices is desirable.