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Administrative Services Clerk

Salary: Administrative Services Clerk (#0250)

$16.85-$20.58 hourly / $2,931-$3,579 monthly / Range: 4996

Administrative Services Clerk-Restricted (#0252)

$17.45-$21.31 hourly / $3,035-$3,706 monthly / Range: 5066

DEFINITION: Under direction, performs secretarial and/or clerical duties of an administrative nature in areas such as budget, purchasing, human resources, and fiscal record keeping; and performs related duties as required.

EXAMPLES OF DUTIES: Types correspondence, reports, and numerical data on word processing equipment; selects the most appropriate procedures to carry out assignments and may recommend new procedures based on own analysis of problems; prepares agendas and takes minutes at meetings; receives and routes incoming mail and telephone calls; responds to inquiries and problems which are known not to require superior's personal attention; resolves problems, complaints in scheduling or delivering goods or services; explains employment benefits and procedures to new employees and may act as a departmental payroll clerk; compiles budget data from financial records and monitors the departmental budget, and transfers funds as directed; audits or processes expense vouchers and bills for payments; prepares purchase orders or requisitions; monitors the office-supply levels and orders refills or replacements as necessary; compiles statistical reports and composes routine correspondence following general instructions or outlines; may assign and supervise the work of other clerical staff.


  1. Four years of increasingly responsible clerical experience; or,
  2. one year of experience performing duties equivalent to Office Assistant Senior with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Qualifications: Type 45 words per minute.

Knowledge of: office and record-keeping practices and procedures; the use of office machines; rules of English grammar and composition.

Ability to: perform assigned duties with a minimum of supervision; follow written and oral instructions and interpret them to others; perform arithmetic computations; compose letters, reports and other written material independently or as instructed; identify problems and implement or recommend solutions.

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