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Administrative Secretary

Salary: Administrative Secretary (#0236)

$16.69-$20.37 hourly / $2,902-$3,543 monthly / Range: 4976

Administrative Secretary-Restricted (#0237)

$17.45-$21.31 hourly / $3,035-$3,706 monthly / Range: 5066

DEFINITION: Under direction, performs a variety of secretarial duties and administrative tasks for one or more management positions; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: Positions in this class are distinguished from general clerical classes by the Administrative Secretary's responsibility for providing secretarial support to one or more management positions.


  1. Composes correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from supervisor and staff; proofreads material and corrects grammar, spelling, or word usage; receives and screens callers with complaints or problems and directs them to the appropriate party for disposition; interprets County policy on routine administrative matters and explains procedures to others; makes appointments, coordinates meetings, and schedules conference rooms for supervisors and staff using an on-line calendar system; arranges hotel and airline reservations and local travel plans for supervisors and staff.
  2. Compiles budget data from financial records; prepares claims, maintains records of budget transfers; establishes filing system for accounts payables, purchase orders, and equipment inventory; maintains and controls confidential employee or departmental files; schedules facility and office equipment maintenance.
  3. May develop and maintain computerized spreadsheets and databases to enter information and generate reports; may produce, revise, or refine formal presentation materials, using presentation software.


  1. Four years of varied clerical experience; or,
  2. one year of experience equivalent to Office Assistant Senior with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Knowledge of: clerical office practices and procedures; recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling and punctuation.

Ability to: perform assigned duties with a minimum of supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures within limits of authority; use tact and discretion; interact effectively with supervisors, officials, employees, and the general public; learn and adapt to new technology as it relates to office practices and procedures; maintain confidentiality of information; pay attention to detail; work effectively despite interruptions; plan, organize, and prioritize work; proofread documents and other work; use a computer, related software, transcribing equipment, and other standard office equipment; type 50 net words per minute.

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