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Administrative Secretary

Salary: Administrative Secretary (#0236)

$16.69-$20.37 hourly / $2,902-$3,543 monthly / Range: 4976

Administrative Secretary-Restricted (#0237)

$17.45-$21.31 hourly / $3,035-$3,706 monthly / Range: 5066

DEFINITION: Under direction, performs a variety of secretarial duties and administrative tasks for one or more management positions; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: Positions in this class are distinguished from general clerical classes by the Administrative Secretary's responsibility for providing secretarial support to one or more management positions.

EXAMPLES OF DUTIES:

  1. Composes correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from supervisor and staff; proofreads material and corrects grammar, spelling, or word usage; receives and screens callers with complaints or problems and directs them to the appropriate party for disposition; interprets County policy on routine administrative matters and explains procedures to others; makes appointments, coordinates meetings, and schedules conference rooms for supervisors and staff using an on-line calendar system; arranges hotel and airline reservations and local travel plans for supervisors and staff.
  2. Compiles budget data from financial records; prepares claims, maintains records of budget transfers; establishes filing system for accounts payables, purchase orders, and equipment inventory; maintains and controls confidential employee or departmental files; schedules facility and office equipment maintenance.
  3. May develop and maintain computerized spreadsheets and databases to enter information and generate reports; may produce, revise, or refine formal presentation materials, using presentation software.

EMPLOYMENT STANDARDS:

  1. Four years of varied clerical experience; or,
  2. one year of experience equivalent to Office Assistant Senior with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Knowledge of: clerical office practices and procedures; recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling and punctuation.

Ability to: perform assigned duties with a minimum of supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures within limits of authority; use tact and discretion; interact effectively with supervisors, officials, employees, and the general public; learn and adapt to new technology as it relates to office practices and procedures; maintain confidentiality of information; pay attention to detail; work effectively despite interruptions; plan, organize, and prioritize work; proofread documents and other work; use a computer, related software, transcribing equipment, and other standard office equipment; type 50 net words per minute.



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