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Administrative Analyst

Salary: N/A

DEFINITION: Under general direction, performs administrative, budgetary, managerial, organizational, and operational surveys, studies, and analyses on matters related to County government; recommends administrative actions to solve problems; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: Incumbents in this series undertake increasingly difficult and complex assignments and projects for the County Administrator's Office. Level I is the entry level; level II is the journey level; and level III is the advanced journey/lead worker level. Incumbents at the Administrative Analyst IV level are distinguished from those at the III level by responsibility for the most complex, difficult, and sensitive studies as well as by the responsibility for managing major projects of greater significance and impact on county operations; incumbents at both the III and IV levels may act as lead workers in an assigned area or on large scale projects.

EXAMPLES OF DUTIES:

  1. Performs general and specialized studies, surveys, and analyses relating to matters of County government operation; conducts studies and makes recommendations related to administrative, organizational, operational, and management policies and practices; provides fiscal, organizational, and operational consulting services to County departments.
  2. Justifies, prepares, and presents a significant portion of the total operating and capital budget; reviews revenue/expenditure requests of County departments and makes recommendations based on program objectives and requirements; confers with departmental representatives regarding plans, operating methods, and staffing levels; and monitors budgets and makes periodic reports on revenues and expenditures.
  3. Analyzes legislation and ballot initiatives for potential impact on County services and operations; coordinates County response to or implementation of legislation or ballot initiatives passed by voters.
  4. Prepares reports, memoranda, and correspondence pertaining to various County functions; presents research findings and recommendations to County departments, the Board of Supervisors, and the general public.

EMPLOYMENT STANDARDS:

Administrative Analyst I:

  1. Possession of a bachelor's degree in business or public administration, or a related field (candidates who are within 12 semester units or 18 quarter units of completing their degree may compete in the examination and be considered for appointment, but completion of the degree is required by time of appointment); or,
  2. possession of an associate's degree in business or public administration, or a related field and two years of experience performing duties equivalent to the class of Departmental Assistant, Senior or Accounting Technician, Senior with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Knowledge of: principles and practices of business or public administration; basic research methods and techniques; computer applications used in general office settings, including word processing, spreadsheet, database management, and presentation software and Internet search engines; basic math; and standard English grammar and usage.

Ability to: collect and evaluate research data using a variety of tools including the Internet; use personal computers, including word processing, spreadsheet, database, and presentation software; write clear documents using correct grammar, punctuation, and spelling; read and understand legislation and regulations; communicate effectively with others individually as well as in small and large groups; organize and plan work to meet deadlines; establish and maintain working relationships with colleagues, staff in other departments, and members of the public; represent the department with tact and diplomacy; maintain confidentiality of information.

Additional Qualifications: Possession of a valid California Class C Driver's License may be required for certain positions in these classes.

Administrative Analyst II:

  1. Possession of a bachelor's degree in public or business administration, or a related field; and one year of professional experience in fiscal, organizational, or operational analysis related to governmental agencies; or,
  2. one year of experience performing duties equivalent to the class of Administrative Analyst I with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

In addition to the knowledge and abilities for Administrative Analyst I:

Knowledge of: principles and practices of public finance, fiscal management and control in local governments, budget development in public agencies, including organizational and staffing analysis and performance-based budgeting; principles and practices of strategic planning and management theory and practice in public agencies; applications of statistical methods to administrative analyses; and basic interrelationships among levels of government.

Ability to: work independently and use independent judgment; organize, prioritize, and coordinate assignments; read and interpret complex legislation and regulations; prepare and present reports orally before policy and decision-making bodies; identify and analyze critical issues and recommend solutions to problems; project consequences of alternate proposals; make and defend recommendations to decision-makers; work effectively as part of a team and work productively with elected officials, executives and managers, line staff, and the public.

Administrative Analyst III:

  1. Possession of a bachelor's degree in public or business administration, or a related field; and two years of increasingly responsible professional experience in fiscal, organizational, or operational analysis related to governmental agencies; or,
  2. one year of experience performing duties equivalent to the class of Administrative Analyst II with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

In addition to comprehensive knowledge of subjects listed and mastery of abilities listed for Administrative Analyst I/II:

Knowledge of: principles and practices of project management, team building, and leadership techniques.

Ability to: analyze and review the most complex departmental budgets; design and conduct research projects; serve as lead worker on projects; develop and implement policy decisions and accomplish intended results; employ creativity in solving problems and resolving conflicts effectively.

Administrative Analyst IV:

  1. Possession of a bachelor's degree in public or business administration, or a related field; and three years of increasingly responsible professional experience that includes fiscal, organizational, and operational analysis related to governmental agencies; or,
  2. one year of experience performing duties equivalent to the class of Administrative Analyst III with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

In addition to the knowledge and abilities for Administrative Analyst III:

Knowledge of: current trends in public administration and literature in the field; current and pending legislation which might impact county government; long range financial projecting and forecasting techniques; advanced knowledge of negotiation techniques, organizational development, and public financing methods.

Ability to: plan, coordinate, and organize major studies or projects; identify the need for policy development and manage the process by which agency-wide or interagency policies are proposed and implemented; negotiate agreements between departments or agencies.

Desirable Qualifications: In addition to the required knowledge and abilities, the following are desirable for the I through IV levels.

Knowledge of: descriptive and predictive statistics; principles and practices of governmental accounting; and public personnel practices and regulations.



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