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Accounting Assistant, Senior

Salary: $15.18-$18.53 hourly / $2,640-$3,223 monthly / Range: 4786

Accounting Assistant I (#0060)

$12.01-$14.66 hourly / $2,088-$2,549 monthly / Range: 4316

Accounting Assistant II (#0061)

$13.53-$16.52 hourly / $2,354-$2,873 monthly / Range: 4556

DEFINITION: Under general supervision, performs varied and increasingly responsible clerical work involved in the keeping and reviewing of financial records and processing documents involving financial transactions; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS: There are some basic similarities between the various levels of Accounting Assistant and general clerical classes; frequently portions of their assignments overlap. They are distinguished by the fact that the major portion of the Accounting Assistant work requires a considerable degree of mathematical skill and accuracy plus either a basic understanding of bookkeeping and governmental accounting methods and procedures or knowledge and skill in a related specialized area such as purchasing or tax collection. Both general and Accounting Assistant classes may use a variety of office machines, including bookkeeping machines, calculators, and personal computers. In the Accounting Assistant series, such machine work is primarily related to or in conjunction with bookkeeping and accounting activities; at the general clerical level, such machines are used on a routine basis and no special knowledge of the accounts, which may be affected, is required.

EXAMPLES OF DUTIES: Gathers, assembles, tabulates, proofs, extends, balances, summarizes, and posts fiscal and related data; makes involved arithmetical computations; audits documents for proper revenue and expenditure classifications; codes data according to prescribed accounting procedures; audits and corrects payroll vouchers; audits time and work reports and codes labor, equipment, and other costs for proper accounting distributions; collects, balances, and accounts for warrants and funds; makes deposits and reconciles bank statements; using personal computer, prepares worksheets on expenditures, receipts and the status of funds, and regular and special financial statements; explains financial and accounting procedures to other employees and the public; posts and maintains journals, subsidiary and control ledgers; compiles, checks and tabulates budgetary estimates and allotments; uses a variety of office machines including personal computers, cash registers, and calculators.


  1. Possession of a high school diploma or equivalent and three years of increasingly responsible experience keeping fiscal records; or,
  2. two years of experience equivalent to Accounting Assistant II with Santa Barbara County; or,
  3. a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Knowledge of: the methods of keeping fiscal accounts and records; office procedures and equipment; business arithmetic.

Ability to: learn complex procedures; compile and prepare financial reports; learn departmental laws and regulations governing fiscal record keeping; plan and supervise the work of others.

VARIETY AND DEGREE OF KNOWLEDGE AND SKILLS REQUIRED: Work involves responsibility for a departmental fiscal unit having a large variety of transactions or a functional unit in a fiscal department; work requires use of complex bookkeeping principles; the function of the unit and its fiscal relationship must be clearly enough understood to be interpreted to the public, other units, or other departments; incumbents act as the resource to furnish fiscal information for the assigned unit whenever the data is requested or at assigned intervals; receipt, processing, resolving problems and furnishing data, necessitate planning work load, performing necessary tasks, and communicating results. Employees must interpret and resolve daily problems occurring in the normal flow of work. Positions in this class may also require a skill in supervision of subordinates.

SUPERVISION AND GUIDELINES AVAILABLE: Methods of performing tasks are usually left to the judgment of the employee. Work is primarily reviewed on completion. Supervision is usually at the request of the incumbent.

RESPONSIBILITY FOR INDEPENDENT JUDGMENT AND DECISIONS: There is considerable opportunity for the exercise of judgment and decision within the assigned functions. Since work is not closely reviewed, these decisions have the effect of finality in most cases. Errors could be costly in terms of time, public relations, or money, and frequently cause errors in work of others. Errors are not usually found until audits are made.

ORIGINALITY OF THINKING REQUIRED: Originality or creativeness is used interpreting and applying policy and precedent to unusual situations, in handling problems of work organization, and in supervision of others assigned to the unit.

PERSONAL CONTACTS: Incumbents of this class, depending on the area of assignment, may meet the public and give information on the technical aspects of fiscal record keeping and on departmental policies.

SUPERVISION EXERCISED: Assignments often involve training and supervision of a small group of assistants performing closely related work; the number of employees supervised, however, is not a critical factor in assigning positions to this class.

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