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EXAMPLE (written on company letterhead) March 12, 2003

Windy Hill Conference Center
123 Apple Tree Lane
Windy Hill, VA 12345

Dear Manager:

Could you please send us literature on the Windy Hill Conference Center? We would appreciate any material that illustrates the center’s facilities and its setting. Please also include a rate schedule.

We are in the preliminary stages of selecting a site for our annual staff retreat, which will be held on a Saturday in October. We will need facilities that can accommodate 60 people for the one-day meeting. We would require at least three seminar rooms as well as catering facilities.

We hope to make a final selection of the site by July 1, so we would appreciate your prompt reply.

Yours truly,




Carolyn Brown
Vice President

jk/CB

cc: Lou Thompson
Joe Miller

 


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