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Other Employment Letters
I. Accepting Invitation
II. Reaffirming Interest/Thank You
- A. Express thanks and appreciation
- B. Reiterate interest and basis of interest
- C. Include information that would support application that did
not come out in the interview. Be brief
- D. Attach copy of expense records if letter is in response to
second interview
III. Acknowledging Offer
- A. Acknowledge your receipt of offer
- B. Establish your understanding of the particulars of the offer:
salary, job title, starting date, etc.
- C. Indicate whether acceptance date is reasonable or if an
extension is needed. (extension can also be requested at a later
date)
IV. Accepting an Offer
- A. Acceptance is a binding commitment to employer
- B. Establish your understanding of the details of the offer,
salary, etc.
- C. Discuss physical exam, if required, and starting date
V. Declining Offer or Invitation
- A. Clearly decline offer
- B. Express appreciation for offer and company's interest in you
- C. Note difficulty of decision
Summary of Correspondence Tips
- Use a standard business style format and 8 1/2" X 11" paper.
- Type all letters. Employers type even personal notes, so follow
suit
- Address letters to a particular individual, and use his/her
correct title.
- Never duplicate a letter; each must be an original.
- Make paragraphs average in length.
- Always send a letter with a resume, never a resume alone.
- Check your work carefully for grammar and spelling. It is a good
idea to have someone else proofread it.
- Be wary of suggestions to use gimmicky attention-getters,
overzealous or desperate sounding phrases, and exaggerated praise of
the employer.
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