Include an introductory cover letter with each résumé you send to
employers. Each letter must be originally typed and signed.
Your Present Address
City, State, ZIP Code
City, State, ZIP Code
Dear (Mr., Ms., Dr., etc.):+
(First Paragraph) Indicate the reason for writing, the specific
position for which you are applying, and, if there is a position
opening, the source from which you learned of the job and the date it
was posted. If you are inquiring about jobs in general and no opening
was advertised, indicate your interest in career opportunities in your
(Second Paragraph) Mention why you are interested in the position or
organization and its products or services. Relate your academic or work
background to the position for which you are applying--how are you
qualified for the position? Point out your practical work experience,
specific achievements, and unique qualifications. Mention information
other than what is on your résumé.
(Final Paragraph) Refer the reader to your enclosed résumé, which
summarizes your qualifications, training, and experience. Refer to your
interest in a personal interview. You may suggest several dates or
indicate your flexibility as to the time and place. Restate your
interest and indicate your eagerness to meet personally to learn more
about the position. Include your phone number. If the vacancy notice
included the employer's phone number, indicate that you will call within
seven to ten days to find out if an interview can be arranged. If you
indicate you will call, follow through! Thank the employer for taking
the time to read your letter and résumé.
(Your written signature)
Your typed name
Enclosure(s) (refers to enclosed résumé, reference list, etc.)
* Make every effort to get a specific name. If you absolutely cannot,
address your letter to the right department, making sure you know the
current name of the department--for example, Human Resources vs.
+ If you are unable to get a name or do not even have the employer name
(for example, if you are replying to a "blind" ad), do not use "Dear
Sir/Madam" or "To Whom It May Concern." "Dear Employer," "(Position
Title) Search Committee," or "Director of (fill in appropriate
department)" are examples of appropriate salutations in these cases.
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