Letter & Writing
For job writing, here are explanations and examples of different types of letters
you may need to write during your job search.
1. Letter of Application
This letter is also called the letter of transmittal. It's used
when you know of a specific job opening, and you are applying for it
directly. It is always sent with a resume. The cover letter should
introduce yourself and expand on certain qualifications which may
not be apparent in your resume. Mention skills and experience that
are relevant to the job.
2. Letter of Inquiry/Direct Mail Letter
This letter is sent to companies that you want to work for and
who may not have advertised a specific job opening. Before you send
it out, research the company and be familiar with its
products/services. Employers want to know what you can add to the
company, so discuss your background and experience, and how they
will benefit by hiring you.
3. Letter of Referral
This letter is sent to a specific person whom you have been
referred to. The only difference between the "Letter of Referral"
and the "Letter of Application" is the opening line specifying who
referred you for this position or to this company.
4. Letter of Appreciation/Thank You
Sending a thank-you note is one of the most important things you
can do after an interview. Your personal note will keep your name
fresh in the employer's mind and make you stand out from other
applicants. It shows your thoughtfulness and sustained interest in
the company. Keep the note short and mention specific topics that
you discussed. This letter can be handwritten but only if you have
5. Letter of Inquiry of Application Status
This letter may be used before or after your first interview to
find out the status of your application. It's important to be
agressive and show initiative-- let the employer know that you want
this job. If you don't hear from the company for a long time, write
and ask when a final decision will be made. This letter can be sent
three or four weeks after an interview, or just one week after the
interviewer said he would be in touch with you.
6. Letter of Acknowledgment
This letter is a courtesy which informs the prospective employer
that you have received their job offer and are in the process of
deciding. Tell the employer when you will be making your final
decision. But if the employer already gave you a deadline, you don't
have to write this letter.
7. Letter Giving or Seeking Additional Information
This letter is important if you have any questions or concerns.
Do not hesitate to let the prospective employer know. Asking for
additional information will help you make a more informed decision
and show that you are interested. Be specific and clear.
8. Letters Accepting or Declining Offers
This letter lets the prospective employer know your final
decision. Remember that the employer's staffing plan will hang on
your decision. Do not accept an offer unless you are certain it is
what you want. To accept an offer and decline later reflects badly
on you personally and professionally.
9. Alumni/Networking Letter
This letter is used to obtain an invaluable informational
interview, and is a great way to tap into an existing networking
resource. Approaching someone to find out more about an industry or
position, often results in job leads or contacts. DO NOT ask for a
"job" because if your contact is not involved in the hiring process,
or has no openings, he/she may not want to talk to you. But few
people will decline an offer to talk about themselves. Follow up on
10. Letter of Inquiry and Application for Summer Positions and/or
This letter is self-explanatory. All of the same rules apply as
previously stated for the letter of application or the letter of
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