Chief Financial Officer
Salary: N/A
DEFINITION: Under general direction, manages and supervises the
planning, coordination, reviewing and evaluation of financial and/or
administrative program activities for a major department or fund
within the County; and performs related tasks as required.
DISTINGUISHING CHARACTERISTICS: Incumbents in this classification
work under the direction of the Department Director and/or
Assistant/Deputy Director and are responsible for the supervision of
professional, paraprofessional technicians and office support staff
in a major Department. It differs from the class of Business Manager
III and Fiscal Manager, Departmental in that the Chief Financial
Officer may be responsible for the direction of all functions and
programs within an administrative or fiscal division of a large
department with multiple interrelated funding sources and complex
financial arrangements across departments and within the community
that are governed, in part, by state and federal regulations.
EXAMPLES OF DUTIES:
1. Plans, organizes, directs, monitors, and evaluates the financial
and accounting work of professionals, paraprofessional technical and
office support staff who may perform tasks in budget preparation,
budget adjustments preparation and processing, financial planning
and budgeting for significant fixed assets and capital improvements,
payroll, procurement, mail, confidential employee records, record
retention, Office Assistant work, accounts payable, grants and
mandates, revenue accounting, medical billing, accounts receivable
billing, fee review and development, and indirect rate development;
oversees and controls department fiscal information systems and
provides direction and training to ensure conformance with County
and departmental policies and procedures, state and federal laws and
regulations, and standards of professional agencies; coordinates
operations with staff of the Auditor-Controller, CAO and Treasurer
in a variety of financial areas including accounting, budgeting and
bad debt collection; oversees and supervises the production of
management reports, financial statements and other statistical
reports from various systems; develops and publishes various
financial reports for the department and the public.
2. Develops and implements policies, procedures, standards and
systems for the operational and fiscal areas and monitors
performance to insure effectiveness and efficiency of the programs;
initiates and participates in special studies of accounting systems,
practices and procedures; may perform professional accounting work
of unusual difficulty.
3. Directs, implements or is involved in the installation of
automated systems and procedures; develops cost estimates for
hardware and software applications and oversees acquisition;
implements and coordinates new system conversions or major revisions
between staff, users and vendors.
4. Coordinates the development and review of all department fees and
indirect cost rates and provides for system training of department
staff; coordinates, reviews and trains department staff for
reimbursement procedures and claims from state and federal agencies
for mandated, grant and allocation programs.
5. Monitors revenue generation and expenditures to identify need for
more in-depth analysis; establishes and maintains an internal
control structure for procurement, revenues, expenditures, assets
and financial reporting to insure fiscal accuracy and that
requirements/obligations are met; negotiates, reviews and approves
draft revenue and expenditure contracts; applies policy criteria to
insure that agreements are adequate as to accounting form; designs
and maintains informational data base for all revenue generating
contracts; monitors revenue collection and expenditures of
department budget units and reports findings to the Department
Director and Assistant/Deputy Directors. May act as fiscal
intermediary in revenue generation and fiscal leveraging programs to
other County departments and Community Based Organizations; oversees
the preparation of complex financial reports and claims to State and
Federal agencies.
6. Directs and manages multidisciplinary teams in the development of
plans, goals, objectives, policies, and procedures for completion of
special projects, such as revenue maximization, in a highly
technical and fiscal-related field.
7. Directs and manages staff in the negotiation, review,
modification, approval and monitoring of departmental contracts.
EMPLOYMENT STANDARDS:
1. Three years of progressively responsible professional experience
in accounting and fiscal systems, including one year of supervisory
responsibility; or,
2. one year of experience performing duties equivalent to the class
of Accountant-Auditor III, Accountant III, Cost Analyst II, Business
Manager III, or Fiscal Manager, Departmental with Santa Barbara
County; or,
3. a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and that
provides the required knowledge and abilities.
Knowledge of: generally accepted accounting practices, procedures
and standards; policy and procedure development techniques;
principles and practices of supervision, the application of
automated systems; principles of cost/benefit analysis; fiscal
monitoring and control mechanisms; functions of revenue,
expenditures and collections; laws and regulations that apply to
government accounting practices, procedures and standards;
principles and practices of Human Resources administration and
supervision.
Ability to: plan, organize, delegate, supervise, monitor and
evaluate the work of professional, paraprofessional technical, and
office support staff; analyze and evaluate administrative and
abstract accounting concepts and procedures; devise new or revised
polices and procedures to adapt to internal and external policy
changes or legal mandates; prepare administrative, systems usage and
physical aspects of systems convergence or revision; anticipate and
respond to procedural or program changes and select and assemble
appropriate training materials for staff; produce and manage the
production of various fiscal reports; read and understand
contractual language; understand and apply a wide range of federal,
state and local laws and regulations related to governmental fiscal
and program operations; establish and maintain effective and
cooperative working relationships with executive and subordinate
staff, other departments, other government agencies, community-based
organizations, fiscal intermediaries, and employee bargaining units;
write clear and concise reports; make public oral presentations;
exercise sound judgment in sensitive situations.
Desirable Qualifications: Possession of a certificate as a Certified
Public Accountant or a Certified Government Financial Officer is
desirable. |
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