Chief Deputy Clerk Of The Board Of Supervisors
Salary: N/A
DEFINITION: Under general direction, plans, organizes and directs
the operations of the Clerk of the Board Division of the County
Administrator’s Office; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: This single-position class is
responsible for: custody of the Board records; administrative and
procedural support to the Board of Supervisors, Hearing Boards, and
special districts, and for coordinating staff activities in
examination and acceptance of documents for Board agenda, agenda
preparation, and conduct of Board meetings. The Clerk of the Board
performs those duties prescribed by law for the Clerk of the Board
of Supervisors and such additional duties as the Board may prescribe
by ordinance.
EXAMPLES OF DUTIES:
1. Plans, organizes and directs through subordinate staff the
provision of clerical support necessary for legal processing of
official business of the Board of Supervisors, Assessment Appeals
Board, special district boards, and related bodies; hires, trains,
and evaluates the work of staff.
2. Supervises the preparation of the agenda for all meetings of the
Board of Supervisors, Assessment Appeals Board, and other boards,
Special District Boards, and authorities as mandated by State law or
the Board of Supervisors; takes minutes of the meetings and
supervises their transcription; determines what portion of the
proceedings must be taken verbatim and what information should be
included in a permanent record of the proceedings; maintains the
official files of the Board of Supervisors; prepares legal notices
for publication; sets hearing dates; distributes copies of
ordinances, resolutions, minutes, and orders to departments, the
media, and other governmental bodies.
3. Designs, implements, and reviews systems for record indexing and
retrieval, agenda preparation, and application and hearing
processes; reviews laws and legislation to determine impact on
operations and implements procedures to meet legal changes.
4. Researches and drafts Board agenda letters, memoranda, reports,
and policies; acts as liaison with county staff, public officials,
and the public regarding Board procedures; answers questions
regarding application, appeal, and hearing processes; facilitates
smooth functioning of public meetings by explaining correct
procedures and ensuring that they are followed.
5. Prepares and manages the department's budget.
EMPLOYMENT STANDARDS:
1. Four years of office management experience including supervisory
experience and experience interpreting and applying legal
regulations; or,
2. two years of experience performing duties equivalent to the class
of Board Assistant Specialist with Santa Barbara County and one year
of supervisory experience; or,
3. a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and that
provides the required knowledge and abilities.
Knowledge of: general office management practices; principles and
practices of supervision; records management; proper format for
business correspondence and forms; correct English grammar and rules
of punctuation and spelling; budget preparation.
Ability to: supervise and direct staff; develop, implement and
evaluate policies and procedures; analyze and interpret laws
affecting legal processing of documents and implement procedures to
meet legal requirements; prepare and manage a budget; review work
for accuracy and procedural conformance; maintain working
relationship with County officials, public,and staff; demonstrate
tact and diplomacy; communicate effectively orally and in writing;
make oral and written presentations; summarize information
succinctly and accurately; maintain composure under pressure.
Desirable Qualifications: Knowledge of the Government Code and other
legal references as they relate to the duties of the Clerk of the
Board; the responsibilities and powers of the Board of Supervisors
and other official bodies served; organization of County government. |
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