Business Manager
Salary: N/A
DEFINITION: Under general direction, plans, organizes and manages
administrative services for a small County department; conducts
analytical studies addressing administrative issues; supervises and
participates in accounting, office automation, personnel and/or
other administrative support activities; serves as a member of the
department's management/supervisory team; and performs related
duties as required.
DISTINGUISHING CHARACTERISTICS: This class is characterized by the
responsibility for managing a variety of administrative activities
in support of overall departmental operations. Incumbents plan,
organize and provide administrative services to the department. This
class is distinguished from the Business Manager II by
responsibility for preparation and maintenance of a smaller, less
complex budget, typically from a single funding source (usually
County general fund); administration of a smaller department;
supervision of clerical/technical staff and low internal/political
visibility.
EXAMPLES OF DUTIES:
1. Plans, organizes and manages departmental administrative services
including personnel, accounting, budgeting, office automation and
facility management; assists line managers with understanding
fiscal, human resource and inter-departmental relation issues by
explaining policies and procedures.
2. Develops budget submissions requiring significant justification
(e.g., formal cost benefit analysis) and involving consideration of
funding and service level/delivery alternatives; reviews accounting
data to assure conformance with revenue expectations and expenditure
plans, make fiscal projections, establish funding needs or determine
opportunities for improvement in fiscal performance; investigates
and resolves accounting discrepancies.
3. Conducts studies and prepares written and verbal reports on
fiscal performance, staffing, work flow analysis, space utilization,
operation analysis and legislation; conducts formal feasibility or
cost/benefit studies.
4. Develops and implements procedures, practices and work methods to
ensure work unit effectiveness and efficiency; coordinates work
performed in support of one or more functional units by providing
central authority, disseminating information, determining assignment
of functional responsibility and supervision of staff.
5. Supervises clerical and technical employees; establishes criteria
for acceptable work behavior and performance; evaluates work of
subordinates by comparing work quality to performance standards;
coaches and counsels employees to encourage exceptional performance
and improvement in areas of individual weakness.
6. Represents the department to the public and representatives of
other County departments, other agencies, private companies or
organizations, and auditing or compliance teams.
7. May be assigned additional management responsibility over
departmental services or operations; may serve on County committees
to address administrative or management issues.
EMPLOYMENT STANDARDS:
1. Two years of administrative experience that included budget
preparation or monitoring and data analysis; or,
2. two years of experience performing duties equivalent to
Departmental Analyst including budget preparation or monitoring,
with Santa Barbara County; or,
3. a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and that
provides the required knowledge and abilities.
A bachelor’s degree in public or business administration,
accounting, or related field may substitute for one year of the
required experience.
Knowledge of: principles and practices of business and public
administration; principles and practices of budgeting, governmental
accounting, auditing, fiscal management, public sector personnel and
contract management; data collection and analysis techniques,
supervisory practices; management practices and techniques utilized
to develop, control and evaluate services managed; research
techniques utilized in securing information about regulation and
legislation; the capabilities and standard application of office
automation to staff and administrative functions; political
implication of decisions regarding budgeting, governmental
accounting, auditing, fiscal management, personnel and contract
management.
Ability to: organize and prioritize work assignments and activities;
supervise clerical/technical employees; identify and solve
accounting problems; determine opportunities for improvement in
fiscal performance and service delivery methods; develop, explain
and apply policies, processes and procedures; evaluate unusual
situations and resolve through the application of County/department
policies and procedures; communicate both verbally and in writing;
perform arithmetical and simple statistical calculations; review,
evaluate and modify work methods; establish and maintain working
relationships with clients, customers and representatives of other
agencies or departments; act in a consultative manner with
management; negotiate; collect and analyze data, and make
recommendations; project consequences of decisions.
SUPPLEMENTAL INFORMATION: Independent travel between work sites and
County facilities may be required.
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