Assistant County Executive Officer
Salary: N/A
DEFINITION: Under executive direction, leads a wide
variety of complex and sensitive countywide initiatives and programs
sponsored by the County Executive Officer; directs major
organization-wide matters relating to government and community
affairs, human resources, or budget and research; provides
management consultation to executives and other staff on matters
relating to area of expertise; assesses County needs and
effectiveness, efficiency, and customer service in terms of
accomplishing stated goals and objectives and achieving customer
satisfaction; facilitates communication and cooperation among County
departments and functions and between the County and external
organizations in order to implement and integrate countywide
strategic goals and management systems; facilitates and fosters the
formation of interdisciplinary teams to evaluate and analyze issues
and develop new approaches and solutions to them; acts as a
facilitator to County departments to initiate collaborative
problem-solving efforts to resolve cross-departmental issues; and
performs other related duties as required.
DISTINGUISHING CHARACTERISTICS: This is a department head,
at-will class exempt from civil service; incumbents report to and
serve at the pleasure of the County Executive Officer. Deputy County
Executive Officers are distinguished from this class by their role
as line executives in the County Executive Office, with
responsibility over multiple departments and fiscal areas.
EXAMPLES OF DUTIES:
Policy and Community and Intergovernmental Affairs
- Plans, directs, and facilitates community and
intergovernmental activities and operations within the County
Executive Office; prepares and presents the interests of the
County to intergovernmental organizations, other government
entities/agencies, community groups, business and civic
organizations, etc.; serves as the County’s representative in
various projects, committees, and programs involving interaction
with other governmental jurisdictions; participates on a variety
of boards and commissions; attends, participates in, and speaks to
professional groups and committees about County issues; prepares
and recommends to the County Executive Officer, policy for the
direction and administration of various governmental and public
affairs activities; prepares sensitive administrative
correspondence for the County Executive Office, department heads,
and other managers.
- Directs the planning, development, and implementation of a
proactive community relations program, including community
outreach and consultation, as well as the development of a
community outreach strategy; oversees and conducts various public
communications activities.
Human Resources and Organizational Effectiveness
- Establishes and promotes the vision and direction of the Human
Resources Department consistent with State, Federal, and local
laws and regulations, Civil Service regulations, labor agreements,
the County Executive Officer, and the County’s strategic plan as
approved by the Board of Supervisors; establishes and implements
departmental goals and objectives; establishes appropriate
policies, services, structures, controls, and reporting systems
for the efficient and effective performance of human resources
functions; forms collaborative, service-oriented relationships
with other County departments for the effective and efficient
delivery of services.
- Represents the County and/or department and its position in
negotiations, and negotiates or directs the negotiation of
contracts and agreements with labor organizations; represents the
department or the County in interactions with other County
departments, State agencies, and other outside organizations;
serves on committees that formulate policies related to
departmental services; represents the department in meetings and
other forums; establishes and maintains effective and productive
working relationships with representatives from other County
departments, labor organizations, and outside agencies.
Budget and Research
- Directs the preparation of the County’s recommended operating
and capital improvement program budgets, as recommended by the
County Executive Officer, based on an evaluation of current
policy, departmental budget requests, and future requirements;
recommends appropriate service levels and budget allocations;
assists the County Executive Officer in presenting and justifying
the annual operating and capital budget recommendations to the
Board of Supervisors and the public; directs the monitoring of
operating and capital budgets to ensure the proper control of
departmental expenditures and conformance to adopted budget
requirements; analyzes staff recommendations and conducts meetings
with department heads to resolve differences and to facilitate
decision-making.
- Directs the preparation of periodic forecasts of revenues and
expenditures; prepares and presents a variety of narrative
documents including policy statements, management reports, and
correspondence.
- Directs the development and maintenance of management
information systems, such as recurring performance measurement
systems.
EMPLOYMENT STANDARDS for the CLASS:
The equivalent of an advanced degree in business or public
administration, finance, public policy, law, government, human
resource management or related field, and two years of
increasingly responsible management experience (or bachelor’s
degree and three years of experience) in:
Policy and Community and Intergovernmental Affairs
strategic planning and implementation in a complex public
agency, including experience with complex government finances,
functions, operations, and community or intergovernmental
relations programs.
Knowledge of: the practices of intergovernmental and
community relations.
Human Resources and Organizational Effectiveness
professional human resources management including contemporary
human resources systems and programs.
Knowledge of: contemporary, state-of-the-art,
public human resources principles and practices in the areas of
recruiting, testing, classification, salary and benefits
administration, succession planning, equal employment opportunity,
organizational development, and labor relations and negotiations;
Federal, State, and case law which impact public human resources
programs; current issues and trends in public human resources
management; general operations and functions of local government
services; the strategic role of human resources in achieving
organizational goals; human resources information systems;
negotiation techniques; organizational development.
Ability to: negotiate collective bargaining agreements
and implement memoranda of understanding covering wages, hours,
terms and conditions of employment; establish clear departmental
goals and objectives, and follow through on their attainment.
Budget and Research
governmental budgeting, financial analysis, and policy
analysis in a complex multifunctional entity
Knowledge of: budgetary and management research methods;
governmental budgeting, finance, and accounting methods and
practices; local government programs’ organizational structure and
financial relationships with the state and federal government;
financial and management information systems and programs;
financial projection and forecasting techniques; negotiation
techniques.
ADDITIONAL EMPLOYMENT STANDARDS FOR THE CLASS:
Knowledge of: the theory, principles, and practices of
modern management, conflict resolution, continuous improvement,
project management, matrix management, customer service, and
budget preparation and control; principles of and emerging trends
in strategic planning, organizational change, and management
theory; methods of data collection and analysis; principles and
practices of effective employee supervision, evaluation, and
training; principles and practices of performance measurement,
process improvement; principles and practices of public
administration; doctrine of servant leadership; public relations
for organizations; current and pending legislation which might
impact county government; performance-based budgeting; and
administrative analysis methods and techniques; standard English
usage and grammar.
Ability to: effectively plan, organize, direct,
coordinate, administer, and supervise the activities and programs
through subordinate staff; exercise initiative, ingenuity and good
judgment in decision making and in solving administrative and
technical problems; plan, coordinate, and organize major studies,
projects, and programs; analyze, interpret, and report research
findings and make appropriate recommendations; identify management
systems problems and recommend appropriate corrective action;
prepare a variety of narrative documents, including policy
statements, management reports, and correspondence; establish and
maintain effective working relationships with people at every
level of the organization and with members of external groups,
including working effectively with government agencies, appointed
commissions, elected boards and officials, community groups, and
joint public/private partnerships; motivate and inspire others;
marshal resources; use persuasion and diplomacy to achieve
consensus and cooperation, especially on difficult or divisive
issues; speak effectively before small and large groups;
coordinate efforts of others over whom one has no direct
authority; influence others to work together toward common goals;
make independent decisions.
Independent travel is required. Incumbent may also be required
to work during nontraditional hours, including evenings and
weekends. Possession of a valid California Class C Driver’s
License within one month of appointment.
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