Administrative Secretary
Salary: Administrative Secretary (#0236)
$16.69-$20.37 hourly / $2,902-$3,543 monthly / Range: 4976
Administrative Secretary-Restricted (#0237)
$17.45-$21.31 hourly / $3,035-$3,706 monthly / Range: 5066
DEFINITION: Under direction, performs a variety of
secretarial duties and administrative tasks for one or more
management positions; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: Positions in this class
are distinguished from general clerical classes by the
Administrative Secretary’s responsibility for providing secretarial
support to one or more management positions.
EXAMPLES OF DUTIES:
- Composes correspondence, reports, forms, and other documents
independently or from transcribing machines, notes, or general
instruction from supervisor and staff; proofreads material and
corrects grammar, spelling, or word usage; receives and screens
callers with complaints or problems and directs them to the
appropriate party for disposition; interprets County policy on
routine administrative matters and explains procedures to others;
makes appointments, coordinates meetings, and schedules conference
rooms for supervisors and staff using an on-line calendar system;
arranges hotel and airline reservations and local travel plans for
supervisors and staff.
- Compiles budget data from financial records; prepares claims,
maintains records of budget transfers; establishes filing system
for accounts payables, purchase orders, and equipment inventory;
maintains and controls confidential employee or departmental
files; schedules facility and office equipment maintenance.
- May develop and maintain computerized spreadsheets and
databases to enter information and generate reports; may produce,
revise, or refine formal presentation materials, using
presentation software.
EMPLOYMENT STANDARDS:
- Four years of varied clerical experience; or,
- one year of experience equivalent to Office Assistant Senior
with Santa Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
Knowledge of: clerical office practices and procedures;
recordkeeping practices; standard word processing, spreadsheet,
database, and presentation software; e-mail systems; proper English
usage, spelling and punctuation.
Ability to: perform assigned duties with a minimum of
supervision; identify problems and implement or recommend solutions;
interpret and apply policies and procedures within limits of
authority; use tact and discretion; interact effectively with
supervisors, officials, employees, and the general public; learn and
adapt to new technology as it relates to office practices and
procedures; maintain confidentiality of information; pay attention
to detail; work effectively despite interruptions; plan, organize,
and prioritize work; proofread documents and other work; use a
computer, related software, transcribing equipment, and other
standard office equipment; type 50 net words per minute. |
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