Administrative Analyst
Salary: N/A
DEFINITION: Under general direction, performs
administrative, budgetary, managerial, organizational, and
operational surveys, studies, and analyses on matters related to
County government; recommends administrative actions to solve
problems; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: Incumbents in this series
undertake increasingly difficult and complex assignments and
projects for the County Administrator's Office. Level I is the entry
level; level II is the journey level; and level III is the advanced
journey/lead worker level. Incumbents at the Administrative Analyst
IV level are distinguished from those at the III level by
responsibility for the most complex, difficult, and sensitive
studies as well as by the responsibility for managing major projects
of greater significance and impact on county operations; incumbents
at both the III and IV levels may act as lead workers in an assigned
area or on large scale projects.
EXAMPLES OF DUTIES:
- Performs general and specialized studies, surveys, and
analyses relating to matters of County government operation;
conducts studies and makes recommendations related to
administrative, organizational, operational, and management
policies and practices; provides fiscal, organizational, and
operational consulting services to County departments.
- Justifies, prepares, and presents a significant portion of the
total operating and capital budget; reviews revenue/expenditure
requests of County departments and makes recommendations based on
program objectives and requirements; confers with departmental
representatives regarding plans, operating methods, and staffing
levels; and monitors budgets and makes periodic reports on
revenues and expenditures.
- Analyzes legislation and ballot initiatives for potential
impact on County services and operations; coordinates County
response to or implementation of legislation or ballot initiatives
passed by voters.
- Prepares reports, memoranda, and correspondence pertaining to
various County functions; presents research findings and
recommendations to County departments, the Board of Supervisors,
and the general public.
EMPLOYMENT STANDARDS:
Administrative Analyst I:
- Possession of a bachelor’s degree in business or public
administration, or a related field (candidates who are within 12
semester units or 18 quarter units of completing their degree may
compete in the examination and be considered for appointment, but
completion of the degree is required by time of appointment); or,
- possession of an associate’s degree in business or public
administration, or a related field and two years of experience
performing duties equivalent to the class of Departmental
Assistant, Senior or Accounting Technician, Senior with Santa
Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
Knowledge of: principles and practices of business or
public administration; basic research methods and techniques;
computer applications used in general office settings, including
word processing, spreadsheet, database management, and presentation
software and Internet search engines; basic math; and standard
English grammar and usage.
Ability to: collect and evaluate research data using a
variety of tools including the Internet; use personal computers,
including word processing, spreadsheet, database, and presentation
software; write clear documents using correct grammar, punctuation,
and spelling; read and understand legislation and regulations;
communicate effectively with others individually as well as in small
and large groups; organize and plan work to meet deadlines;
establish and maintain working relationships with colleagues, staff
in other departments, and members of the public; represent the
department with tact and diplomacy; maintain confidentiality of
information.
Additional Qualifications: Possession of a valid
California Class C Driver's License may be required for certain
positions in these classes.
Administrative Analyst II:
- Possession of a bachelor’s degree in public or business
administration, or a related field; and one year of
professional experience in fiscal, organizational, or
operational analysis related to governmental agencies; or,
- one year of experience performing duties equivalent to the
class of Administrative Analyst I with Santa Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
In addition to the knowledge and abilities for Administrative
Analyst I:
Knowledge of: principles and practices of public finance,
fiscal management and control in local governments, budget
development in public agencies, including organizational and
staffing analysis and performance-based budgeting; principles and
practices of strategic planning and management theory and practice
in public agencies; applications of statistical methods to
administrative analyses; and basic interrelationships among levels
of government.
Ability to: work independently and use independent
judgment; organize, prioritize, and coordinate assignments; read and
interpret complex legislation and regulations; prepare and present
reports orally before policy and decision-making bodies; identify
and analyze critical issues and recommend solutions to problems;
project consequences of alternate proposals; make and defend
recommendations to decision-makers; work effectively as part of a
team and work productively with elected officials, executives and
managers, line staff, and the public.
Administrative Analyst III:
- Possession of a bachelor’s degree in public or business
administration, or a related field; and two years of increasingly
responsible professional experience in fiscal, organizational,
or operational analysis related to governmental agencies; or,
- one year of experience performing duties equivalent to the
class of Administrative Analyst II with Santa Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
In addition to comprehensive knowledge of subjects listed and
mastery of abilities listed for Administrative Analyst I/II:
Knowledge of: principles and practices of project
management, team building, and leadership techniques.
Ability to: analyze and review the most complex
departmental budgets; design and conduct research projects; serve as
lead worker on projects; develop and implement policy decisions and
accomplish intended results; employ creativity in solving problems
and resolving conflicts effectively.
Administrative Analyst IV:
- Possession of a bachelor’s degree in public or business
administration, or a related field; and three years of
increasingly responsible professional experience that includes
fiscal, organizational, and operational analysis related to
governmental agencies; or,
- one year of experience performing duties equivalent to the
class of Administrative Analyst III with Santa Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
In addition to the knowledge and abilities for Administrative
Analyst III:
Knowledge of: current trends in public administration and
literature in the field; current and pending legislation which might
impact county government; long range financial projecting and
forecasting techniques; advanced knowledge of negotiation
techniques, organizational development, and public financing
methods.
Ability to: plan, coordinate, and organize major studies
or projects; identify the need for policy development and manage the
process by which agency-wide or interagency policies are proposed
and implemented; negotiate agreements between departments or
agencies.
Desirable Qualifications: In addition to the required
knowledge and abilities, the following are desirable for the I
through IV levels.
Knowledge of: descriptive and predictive statistics;
principles and practices of governmental accounting; and public
personnel practices and regulations. |
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