Accounting Assistant, Senior
Salary: $15.18-$18.53 hourly / $2,640-$3,223 monthly /
Range: 4786
Accounting Assistant I (#0060)
$12.01-$14.66 hourly / $2,088-$2,549 monthly / Range: 4316
Accounting Assistant II (#0061)
$13.53-$16.52 hourly / $2,354-$2,873 monthly / Range: 4556
DEFINITION: Under general supervision, performs varied and
increasingly responsible clerical work involved in the keeping and
reviewing of financial records and processing documents involving
financial transactions; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS: There are some basic
similarities between the various levels of Accounting Assistant and
general clerical classes; frequently portions of their assignments
overlap. They are distinguished by the fact that the major portion
of the Accounting Assistant work requires a considerable degree of
mathematical skill and accuracy plus either a basic understanding of
bookkeeping and governmental accounting methods and procedures or
knowledge and skill in a related specialized area such as purchasing
or tax collection. Both general and Accounting Assistant classes may
use a variety of office machines, including bookkeeping machines,
calculators, and personal computers. In the Accounting Assistant
series, such machine work is primarily related to or in conjunction
with bookkeeping and accounting activities; at the general clerical
level, such machines are used on a routine basis and no special
knowledge of the accounts, which may be affected, is required.
EXAMPLES OF DUTIES: Gathers, assembles, tabulates, proofs,
extends, balances, summarizes, and posts fiscal and related data;
makes involved arithmetical computations; audits documents for
proper revenue and expenditure classifications; codes data according
to prescribed accounting procedures; audits and corrects payroll
vouchers; audits time and work reports and codes labor, equipment,
and other costs for proper accounting distributions; collects,
balances, and accounts for warrants and funds; makes deposits and
reconciles bank statements; using personal computer, prepares
worksheets on expenditures, receipts and the status of funds, and
regular and special financial statements; explains financial and
accounting procedures to other employees and the public; posts and
maintains journals, subsidiary and control ledgers; compiles, checks
and tabulates budgetary estimates and allotments; uses a variety of
office machines including personal computers, cash registers, and
calculators.
EMPLOYMENT STANDARDS:
- Possession of a high school diploma or equivalent and
three years of increasingly responsible experience keeping fiscal
records; or,
- two years of experience equivalent to Accounting Assistant II
with Santa Barbara County; or,
- a combination of training, education, and experience that is
equivalent to one of the employment standards listed above and
that provides the required knowledge and abilities.
Knowledge of: the methods of keeping fiscal accounts and
records; office procedures and equipment; business arithmetic.
Ability to: learn complex procedures; compile and prepare
financial reports; learn departmental laws and regulations governing
fiscal record keeping; plan and supervise the work of others.
VARIETY AND DEGREE OF KNOWLEDGE AND SKILLS REQUIRED: Work
involves responsibility for a departmental fiscal unit having a
large variety of transactions or a functional unit in a fiscal
department; work requires use of complex bookkeeping principles; the
function of the unit and its fiscal relationship must be clearly
enough understood to be interpreted to the public, other units, or
other departments; incumbents act as the resource to furnish fiscal
information for the assigned unit whenever the data is requested or
at assigned intervals; receipt, processing, resolving problems and
furnishing data, necessitate planning work load, performing
necessary tasks, and communicating results. Employees must interpret
and resolve daily problems occurring in the normal flow of work.
Positions in this class may also require a skill in supervision of
subordinates.
SUPERVISION AND GUIDELINES AVAILABLE: Methods of
performing tasks are usually left to the judgment of the employee.
Work is primarily reviewed on completion. Supervision is usually at
the request of the incumbent.
RESPONSIBILITY FOR INDEPENDENT JUDGMENT AND DECISIONS:
There is considerable opportunity for the exercise of judgment and
decision within the assigned functions. Since work is not closely
reviewed, these decisions have the effect of finality in most cases.
Errors could be costly in terms of time, public relations, or money,
and frequently cause errors in work of others. Errors are not
usually found until audits are made.
ORIGINALITY OF THINKING REQUIRED: Originality or
creativeness is used interpreting and applying policy and precedent
to unusual situations, in handling problems of work organization,
and in supervision of others assigned to the unit.
PERSONAL CONTACTS: Incumbents of this class, depending on
the area of assignment, may meet the public and give information on
the technical aspects of fiscal record keeping and on departmental
policies.
SUPERVISION EXERCISED: Assignments often involve training
and supervision of a small group of assistants performing closely
related work; the number of employees supervised, however, is not a
critical factor in assigning positions to this class. |
